General – Page 54 – HR Connect

UPS Forum # 4

As we near implementation and additional UW System Operational Policies (OPS) are developed, Human Resources in collaboration with the Academic and University Staff governance groups continue to host campus forums to discuss these operational policies and development of any campus policies and procedures. The fourth round of forums are being held this month to discuss Workplace Safety, Children in the Workplace, and Workplace Expectations.

Month Forum dates/times	Topics	Groups affected	Survey results & current policy status
March 2015 March 24, 2015 11-12 p.m. & Wednesday, April 1, 2015 3-4 p.m. (forum presentation)	Workplace Safety Children in the Workplace Workplace Expectations	All	Workplace Safety- in process Children in the Workplace- in process Workplace Expectations- survey to be distributed soon for feedback.
April 2015 TBD	Compensation Regent Pay Plan and Supplemental Distribution

Other forums will be scheduled as OPS are finalized and more is learned about the implementation of other items related to UPS.

Please contact Human Resources at hr@uwgb.edu or (920) 465-2390 if you have any questions.

Forums, Forums, Forums!

By now, you have probably seen a flurry of e-mails promoting several campus forums and follow up surveys related to these forums. Since November, the Office of Human Resources in collaboration with the University Staff Personnel Committee and more recently the Academic Staff Personnel Committee, have put together and continue to hold campus forums to discuss the developed UW System Operational Policies (OPS) and the development and revision of campus policies based off of these OPS. Below is an outline of the forums that have been held and those upcoming, along with survey results and the status of any current policy development revision.

Month Forum dates/times	Topics	Groups affected	Survey results & current policy status
November 2014 November 6, 2014; 9-10 a.m. & November 13, 2014 3-4 p.m. (forum presentation)	Grievance Procedures Layoff for Reasons of Budget or Program	University staff	Survey results Grievance Policy- finalized 1/8/15 Layoff Policy- finalized 2/13/15
January 2015 January 7, 2015; 11-12 p.m. & January 12, 2015; 2-3 p.m. (forum presentation)	Complaint Procedures Performance Management Title Change Voluntary Reassignment	University staff	Survey results Complaint procedures- in process Performance management- in process Title change- in process Voluntary reassignment- meetings will begin with exempt US mid-April
February 2015 February 19, 2015; 1-2 p.m. & February 24, 2015; 11-12 p.m. (forum presentation)	Recruitment Job Security University Staff Temporary and Project Appointments	University staff Faculty, Academic Staff & Limited- only for topic of possible internal movement policy	Survey underway, deadline Friday, March 20, 2015
March 2015 March 24, 2015; 11-12 p.m. & March 25, 2015 2-3 p.m.	Workplace Safety Children in the Workplace Workplace Expectations	All
April 2015 TBD	Compensation Structure and Tools Regent Pay Plan and Supplemental Distribution	All

Other forums will be scheduled as OPS are finalized and more is learned about the implementation of other items related to UPS.

Biometric Screening Event

The UW-Green Bay Benefits Office & Wellness Committee Presents:

What: Well Wisconsin Biometric Screening Event

(See below for incentive details!)

When: Monday, April 20^th

8:00 a.m. to 1:00 p.m.

Where: University Union, Phoenix Rooms

Who can Participate: Member employees, spouses/domestic partners, and adult children enrolled in State Group Health Insurance

How to Participate: Pre-Registration is required!

Deadline to Register: Thursday, April 16 (or until all appointments are filled)

In 2015, all state insurance plans are offering $150/member for completing the Well Wisconsin program. There are two steps to completing the program.

Participate in a biometric screening

Get up-to-date testing results on your height, weight, and Body Mass Index (BMI), cholesterol level, glucose measurement, and blood pressure. At the on-site screening you will be asked to provide proof of insurance (health insurance card). You will then go through a series of staffed stations for the testing, which generally takes less than 20 minutes. At the end of the screening you will be given your results.

Complete your Health Risk Survey online provided by your health plan

Use your biometric screening results to complete the survey. Visit http://wellwisconsin.wi.gov and click on your insurance plan in the column to the left for a direct link to the online Health Survey. This quick, easy survey will ask a range of questions including your daily stress level, family medical history, and typical meal plan. The Health Survey is designed to help you gauge intangible well-being factors to pinpoint possible health risks.

Once the biometric screening and health survey are completed, the $150 incentive will be processed and issued by your health insurance provider. Health plan issued rewards are considered a fringe benefit of employment and must be treated as taxable income by the primary subscriber’s employer. Your health plan is required to report payment information for the subscriber and enrolled family member’s to the subscriber’s employer. Individual health information will never be shared with the employer.

Even if you are unable to attend the on-site Biometric Screening on April 20th, you can complete the biometric screening portion with your physician (the necessary paper forms for physician’s completion are available under each individual health plan on the Well Wisconsin website).

Please direct any questions to Kimberly Danielson, Benefits Specialist, at (920) 465-2196 or danielsk@uwgb.edu.

We can always work to improve the quality of our lives through health and wellness!

University Personnel System (UPS) Overview Forum

What is the University Personnel System (UPS)?
• The structure used to recruit, appoint, pay, provide benefits to, and manage personnel matters for all UW employees.
What is prompting this change?
• Governor Walker signed executive order 36.115 authorizing and directing development of personnel systems separate from the current structure under the Office of State Employment Relations (OSER) in 2011. The initial order was to be implemented July 1, 2013, but in June 2013 a motion was passed to postpone implementation until July 1, 2015.
Have further questions? Need to be “brought up to speed”? Are you interested in getting involved? Now is the time!
The Office of Human Resources in collaboration with the Academic Staff and University Staff committees will be hosting an informational “catch up” session for UPS. Please click on the attached meeting request to add this forum to your calendar.

When: Thursday, March 5, 2015; 3 – 4 p.m.
Where: Christie Theatre, University Union
Please review the UW-Green Bay UPS webpage and the UW System UPS webpage for further information.

2015 Bellin Run Corporate Challenge

Register today for the 2015 UW-Green Bay Bellin Run Corporate Challenge
Bellin 10K Run/Walk • Green Bay, WI • Saturday, June 13, 2015

Get out and enjoy some fun with co-workers, family and friends by participating in friendly competition and promoting a healthier lifestyle. Employees, students, family and friends are encouraged to sign up to participate as part of the UW-Green Bay Corporate team!

Register as part of the corporate team and enjoy these benefits:
• VIP Race Packet Delivery- all registrants’ race packets will be delivered to UW-Green Bay for pick-up the week before the event
• A Corporate Challenge custom gift from Bellin and a UW-Green Bay Corporate Challenge T-Shirt if registered by May 1

When registering, please use Team Name: UW-Green Bay Team Password: 840

Interested in designing this year’s UW-Green Bay Corporate Challenge t-shirt or training with fellow employees?? Contact the Wellness Committee for more information.

“Motivation is what gets you started. Habit is what keeps you going.”

Visit the Wellness Committee website for information on other wellness topics, newsletters, and up

Wellness Newsletter and Upcoming Events

View the February Newsletter!

The UW-Green Bay Wellness Committee Presents:

What: Wellness Lunch and Learn
Heart Healthy Living

When: Thursday, February 19, 2015
12:15 p.m. – 1:00 p.m.

Where: Alumni Rooms A/B, University Union

February is Heart Health month. In interest of heart health, this months’ Lunch and Learn is focused on what it means to have a healthy heart and how we can keep it that way. Alex Stenner, student intern with the Kress Events Center, will present on building action steps into everyday habits for the promotion of healthy heart function- not running away from heart disease. Attendees can expect to examine lifestyles, habit, behavior, and immediate options that promote heart health.

Check out the attached newsletter for more on heart health, or visit the American Heart Association website for more news about the heart.

UPS – Additional Operational Policy Feedback Requested

Several additional UW System Operational Policies are now available for your review.

This round of Operational Policies includes:

Please review these Operational Policies and complete the survey to submit your feedback no later than February 13, 2015. You may also review the campus University Personnel System (UPS) Development website for more information and the latest news in the development of the new personnel system. Human Resources will continue to provide additional information to the campus community as we move towards the implementation date of July 1, 2015.

To view the Operational Policies that have been posted for feedback prior to this survey, please visit UW Systems University Personnel Systems development website.

Thank you.

Leadership Green Bay Informational Brown Bag Session

2015-2016 Leadership Green Bay Program Information

Each year, the University sponsors up to two employees to participate in the Leadership Green Bay program. This program was established in 1983 by the Green Bay Area Chamber of Commerce and offers select individuals the unique opportunity to develop leadership skills while enhancing the well-being of the Green Bay area. Program goals include enhancing the participant’s knowledge of the Green Bay community; obtaining a greater awareness of issues that face the Green Bay area; enhancing leadership skills; and making an impact on the Green Bay Community.

Participants meet one day per month, October through May, following a two-day overnight retreat in September. Programs focus on Green Bay’s local economy, education, local history and heritage, diversity and cultural awareness, human services, government, and environment. In addition, small groups work on projects designed to enhance awareness of community problems, identify systems and methods to effect change, and develop their project management, team, and presentation skills. The groups meet on their own time outside Leadership Green Bay sessions.

To learn more about Leadership Green Bay, please consider attending the following session, which will feature an informational presentation by Tom Lyga, Director of Education and Leadership for the Green Bay Chamber of Commerce, as well as a panel of UW-Green Bay employees who have graduated from the Leadership Green Bay program:

Leadership Green Bay Informational Brown Bag Session

Wednesday, February 4, 2015

12:00 – 1:00 p.m.

1965 Room, University Union

Click here to register

All UW-Green Bay employees are eligible to express interest in being considered. Supervisors are also encouraged to nominate employees for participation in this program. If you are nominating someone, be sure to contact the people you are nominating to determine if they are willing to participate if selected. After the deadline, two employees will be selected by the Position Review Committee, and will asked to complete the nomination materials representing UW-Green Bay.

In order to express interest in participation, or to nominate an employee, please complete the Leadership Green Bay Interest Form. This form should be filled out and signed by the employee, their supervisor, and the Dean/Division Head (if applicable). Completed forms must be received in the Human Resources office by Friday, February 27^th for full consideration.

You are also welcome to visit http://www.titletown.org/programs/leadership/leadership-green-bay for more information about this program.

If you have questions, please feel free to contact Human Resources at (920) 465-2390 or hr@uwgb.edu.

Campus Connection Program

Are you interested in being a mentor for new employees? Would you like to meet new people and share your wisdom and experiences as a UW-Green Bay employee? If so, please consider becoming a “Campus Resource Person” within the Campus Connection Program!

Human Resources, in partnership with the University Staff Committee (formerly CSAC) and the Academic Staff Governance Committee is introducing an updated new employee mentor program to include both University Staff (Classified) and Academic Staff employees. This program will be called the Campus Connection Program.

The goal of the Campus Connection Program is to foster a cooperative network among University Staff and Academic Staff employees, as well as to cultivate a sense of community on campus. The program benefits new employees by giving them a friendly resource (a campus resource person). In return, existing employees have the opportunity to share their experiences and knowledge.

As a campus resource person, you would help new employees acclimate to the campus culture and help them become an active campus community member. You would meet with the new employee, invite them to university events, and act as a resource.

Click on these links for more information about the Campus Connection Program and the Campus Connection Program Mentor Checklist.

If you are interested in being a campus resource person:

Have a discussion with your supervisor to discuss the feasibility with your workload.
By October 31, 2014, send an e-mail to HR at hr@uwgb.edu with your supervisor copied expressing interest.
HR will be in contact with all interested mentors to arrange a training session and tour.

** Please note: If you have participated in the Campus Connection Program in the past and are currently on our list of volunteers, please send us an e-mail to express your interest in remaining on the list.

Please contact Human Resources at x2390 or hr@uwgb.edu if you have any questions!

UPS Operational Policy Feedback Requested

As many faculty and staff are aware, effective July 1, 2015, the new University Personnel System (UPS) will be implemented. Over the last several years, UW System in collaboration with UPS workgroups and campus Human Resources staff, have been working to develop “Operational Policies” in preparation for this upcoming implementation. In addition to new policies primarily affecting University Staff (formerly Classified), some Operational Policies will also cover Faculty and Academic Staff since language formerly found in the UPGs (Unclassified Personnel Guidelines) or other UW System policies will be inserted into the Operational Policies. The long term goal is that each operational policy will include provisions specific to all employee types within the UW System.

Action Item: Feedback from the campus community is a critical step in moving forward with the finalization of these policies and procedures. We have developed three surveysat https://www.uwgb.edu/hr/campus/ups/policies/index.html with feedback due based upon the UW System deadline. Please review the operational policies linked within each of the surveys and submit your feedback by the respective due date noted. Human Resources will compile all responses and send the feedback to UW System for consideration in finalization of these policies.

Survey 1: Due Tuesday, September 30, 2014

Compensation Structures and Tools
Performance Management
Workplace Expectations

Survey 2: Due Wednesday, October 8, 2014

Benefits & Leave policies review
Job-Related Coursework and Training
Complaint Procedures
FLSA Designation
Temporary and Project University Staff

Survey 3: Due Wednesday, October 29, 2014

Voluntary Reassignment of Formerly Classified FLSA-Exempt Employees to Academic Staff/Limited positions

Please review the campus University Personnel System (UPS) Development website for more information and the latest news in the development of the new personnel system. Human Resources will be in continued communication with the campus community as we move towards the implementation date of July 1, 2015.