Employee Assistance Program Offers Resources and Webinars

The Employee Assistance Program (EAP) provides UW employees and members of their household with confidential resources to address personal and/or work-related concerns. EAP services are offered at no cost to employees. FEI is the administrator of the EAP program for most institutions.

2020 Monthly Webinar Series
The FEI monthly webinar series is open for registration for eligible employees. Registration is required. Note: Employees must attend a webinar on their own time or consult with their supervisor for approval to attend.

Click here for webinar information and registration. Follow the individual links on each webinar for registration.

February 2020 Webinar: Understanding implicit bias and minimizing its impact

Time: Wednesday, February 19, 2020 – 11:00am to 12:00pm CST

Description: Implicit bias refers to unconscious attitudes and stereotypes that affect our thoughts, actions and decisions. This session will explore how implicit bias can creep into our work environments. We’ll also discuss how supervisors and managers can leverage this knowledge to reduce its negative impact on decisions, behavior and employee morale.

March 2020 Webinar: If change is inevitable, why are we determined to fight it?

Time: Wednesday, March 18, 2020 – 11:00am to 12:00pm CST

Description: Navigating life transitions can be difficult. But when you learn how to express your fears, you can put them in perspective. And when you plan for the inevitable, you can achieve peace of mind. Join us as we explore new ways to cope with change and discover how we choose to live each day is entirely up to us.

Source: UW System Human Resources

Income Continuation Insurance Deferred Enrollment Available Through March 2, 2020 for Eligible Employees

You may be eligible to participate in the annual Income Continuation Insurance (ICI) Deferred Enrollment opportunity now through March 2, 2020. ICI is an ‘income replacement’ benefit plan that replaces up to 75% of your gross salary if you are unable to work due to a short or long-term disability. Employees who are eligible to participate in the ICI Deferred Enrollment opportunity were notified by email on January 18.

Eligibility

If you are currently enrolled in the ICI plan and have Standard ICI coverage, you may be eligible to enroll in Supplemental ICI coverage during the ICI Deferred Enrollment opportunity.

If you are not currently enrolled in the ICI plan, you may be eligible to enroll during the ICI Deferred Enrollment opportunity which is the only time during the year that you may enroll in the ICI plan without evidence of insurability.

For More Information
Read more about the ICI program or visit ALEX. To participate in the ICI Deferred Enrollment, submit an application to your human resources office by 4:30 p.m. on Monday, March 2, 2020. If you have questions, contact Human Resources at payrollandbenefits@uwgb.edu or (920) 465-2390.

Source: UW-Shared Services, Service Operations

WRS Webinars Offered in February

ETF is offering a series of 30-minute, live, interactive webinars designed to increase your understanding of Wisconsin Retirement System benefits. Individuals can also ask questions at the end of these sessions. Visit their webinar page to learn more about any of the following sessions.

Additional Contributions

Adding money to your WRS account, via additional contributions, can enhance your eventual WRS retirement benefit. Learn how contributions grow with effective rate interest crediting, how to deposit (payroll deduction or direct pay), and much more.

February 4, 2020      6:00pm-6:30pm

February 6, 2020      12:30pm- 1:00pm

February 10, 2020    10:30am- 11:00am

February 25, 2020     11:00am- 11:30am

 

Preparing for Your Retirement

Planning to retire in the next 1 – 10 years? Then this is for you. We’ll discuss:

  • The money you and your employer have put towards your retirement account.
  • How your retirement account grows through investments.
  • When you can retire.
  • Options for receiving your retirement benefit.
  • Rules you must follow if you return to work after retiring.
  • What happens to your account after you die.
  • Changes to your health and life insurance in retirement.

Learn in a way that fits your schedule. Go to this public presentation in a city near you or attend a live webinar!

February 5, 2020        6:30pm- 8:30pm

February 20, 2020      9:00am- 11:00am

 

Beneficiary Designations- What Happens to My Account When I Die?

Death is never easy to talk about, but it’s important to know where your money is going. We’ll discuss:

  • How to update your account so your loved ones may receive money after your death.
  • Important times to make sure your account is up to date.
  • What happens if you forget to update your account.
  • How to check who you currently have on file.

February 6, 2020            11:00am- 11:30am

February 11, 2020          12:30pm- 1:00pm

February 17, 2020          6:00pm- 6:30pm

February 24, 2020          11:30am- 12:00pm

 

WRS Effective Rates and Annuity Adjustments

Do WRS accounts receive an investment return? Do investment returns affect how much a retiree will initially receive when they begin their pension? Do those retired in the WRS receive adjustments to their monthly pension amount over the years?

This webinar will cover the process of how account effective rates and annuity adjustments are calculated, starting with the investment return reported by the State of Wisconsin Investment Board. Also covered during the webinar will be explanations of both the Core and Variable Trust Funds and the calculations specific to each fund for effective rates and annual adjustments. At the end of this webinar, we hope you may have a better understanding of how the State of Wisconsin Investment Board investment returns affect your WRS pension.

February 7, 2020         11:00am- 11:30am

February 13, 2020        11:30am- 12:00pm

February 17, 2020        12:30pm- 1:00pm

February 27, 2020         6:00pm- 6:30pm

 

Overview of the Wisconsin Retirement System (WRS)

Are you new to the Wisconsin Retirement System (WRS)? In this webinar we’ll let you know what to expect. We’ll discuss:

  • Who is in the WRS.
  • What happens to the money you put in to the WRS.
  • How to become vested in the WRS.

February 7, 2020         12:30pm- 1:00pm

February 12, 2020       11:00am- 11:30am

February 20, 2020        6:00pm- 6:30pm

February 27, 2020         12:00pm- 12:30pm

 

Register for a webinar

2020 Benefit Change Reminders

Review your 2020 Benefit Enrollments

As 2019 comes to an end, now is a great time to review your 2020 benefits! Use Self Service to review your Benefits Summary online:

  1. Log into the My UW Portal.
  2. Go to the ‘Benefit Information’ module.
  3. Choose the ‘Summary’ tab and click ‘View Benefits Summary Detail’.
  4. In the ‘As of Date’ field, enter 01/01/2020 and click ‘Refresh.’

The information below outlines benefit plan changes for 2020.

Health Insurance
Here are the changes to the State Group Health Insurance Program for 2020:

  • Premiums will increase slightly.
  • Annual deductibles and out-of-pocket maximums will not change; however, they will reset at the beginning of the new plan year, January 1, 2020.
  • Primary Care Provider (PCP): Employees, spouses and dependents enrolled in the State Group Health Insurance Program for 2020 must select a primary care provider (PCP). For assistance designating a PCP or updating your PCP, contact your health plan directly.
  • Newly Covered Services: Bariatric surgery and other weight loss services for participants with a body mass index of 35 or greater; also based on medical necessity.

Pharmacy Benefits (Navitus)
In 2020, vaccinations may be covered at retail pharmacies or at your doctor’s office. Find in-network pharmacies and formulary lists on the Navitus website, or contact Navitus directly with questions at 1-866-333-2757.

Well Wisconsin Program Incentive
Employees and spouses enrolled in the State Group Health Insurance Program are eligible for the Well Wisconsin Program Incentive. To receive the incentive for 2020, a health screening, health assessment and a Well-Being activity will need to be completed by October 9, 2020.

In addition, StayWell will be launching a new employee portal on January 6, 2020. In preparation for the new portal, the current portal will be unavailable starting December 20, 2019. To access the new employee portal, employees and spouses will need to create a new username and password.

Additional information will come directly from StayWell in early 2020.

Dental Insurance
Review the dental comparison chart for details on the annual maximums and the level of coverage for different services provided by each of the dental plans. Delta Dental will continue to administer all of the dental insurance plans.

Uniform and Preventive Dental Benefits: The Uniform Dental plan is available to employees enrolled in State Group Health Insurance. The Preventive Dental plan is available for employees not enrolled in State Group Health Insurance. Both plans provide preventive dental services. Additionally, coverage for periodontal maintenance will increase from 80% to 100% for both plans in 2020.

Reminder: Evidence Based Integrated Care allows you to access additional dental services (cleanings or topical fluoride treatments) for certain medical conditions. Some examples are cancer therapy, periodontal disease, diabetes, pregnancy, high-risk cardiac conditions, suppressed immune systems, kidney failure and/or dialysis. Contact Delta Dental directly for additional information if you are enrolled in dental insurance and any of these medical situations apply to you and/or your covered spouse/dependent(s).

Supplemental Dental Benefits (Select and Select Plus Plans): One of the main differences between the plans is the provider network. If you enrolled in the Select plan, you should confirm that your dentist is in the PPO network. If you enrolled in the Select Plus plan, you should confirm that your dentist is in the PPO or Premier network. Find a Delta Dental network dentist here.

Vision Insurance (VSP)
There are no changes to the vision insurance plan for 2020.

Flexible Spending Accounts (FSA)
The annual maximum for the Health Care and Limited Purpose FSA’s for 2020 is $2,700 (slight increase). The annual maximum for the Dependent Care FSA for 2020 is $5,000 per household (no change).

Health Savings Accounts (HSA)
The HSA is a required component of the High Deductible Health Plan (HDHP).

  • HSA Annual Maximum Contribution: Increased to $3,550 for single coverage and $7,100 for family coverage.
  • Catch-up Contribution: There is an additional $1,000 catch-up contribution amount maximum for employees that are or will attain age 55+ during the calendar year.
  • Employer HSA Contributions: Will remain the same for 2020. $750 for employees enrolled in single coverage and $1,500 for employees enrolled in family coverage. Employees with less than half time rates will receive $375 if enrolled in single coverage and $750 if enrolled in family coverage. Crafts workers are not eligible for the employer HSA contribution.
  • Employee Contributions: Contain a triple tax advantage by making contributions, distributions for qualifying expenses and investment earnings tax-free! Employee contributions may be made at any time.

Vendor Change: FSA and HSA
Effective January 1, 2020, the FSA and HSA administrator will change from TASC to ConnectYourCare (CYC). For information regarding this change, review the FSA and HSA – 2020 Vendor Change webpage.

Accidental Death & Dismemberment (AD&D)
There are no changes to the AD&D plan for 2020. Reminder: An identity theft protection component is included (LifeStages Identity Management Services from CyberScout).

Accident Insurance
This is a new plan for 2020! This plan may provide cash payment to you in the event of an accident. Review the Accident Insurance page for additional information (including how to file claims shortly following an accident). This plan includes an accidental death & dismemberment component.

Source: UW System Human Resources

WRS Webinars Offered in January

ETF (Department of Employee Trust Funds) is offering a series of 30-minute, live, interactive webinars designed to increase your understanding of Wisconsin Retirement System benefits. Individuals can also ask questions at the end of these sessions. Visit their webinar page to learn more about any of the following sessions.

5 Basic Steps to Your Retirement

Thinking about retiring in the next 12 months? We’ll walk you through the process. You’ll learn how to:

  • Choose a termination date.
  • Request a retirement estimate.
  • Read the retirement estimate.
  • Schedule a retirement appointment.
  • Submit a retirement application.

January 8, 2020         11:00am-11:30am

January 17, 2020       11:30am-12:00pm

January 23, 2020       12:00pm-12:30pm

January 30, 2020       6:00pm-6:30pm

Beneficiary Designations – What Happens to My Account When I Die?

Death is never easy to talk about, but it’s important to know where your money is going. We’ll discuss:

  • How to update your account so your loved ones may receive money after your death.
  • Important times to make sure your account is up to date.
  • What happens if you forget to update your account.
  • How to check who you currently have on file.

January 8, 2020     6:00pm-6:30pm

January 16, 2020   11:00am-11:30am

January 21, 2020    12:30pm-1:00pm

January 27, 2020    12:00pm-12:30pm

Preparing for Your Retirement

Planning to retire in the next 1 – 10 years? Then this is for you. We’ll discuss:

  • The money you and your employer have put towards your retirement account.
  • How your retirement account grows through investments.
  • When you can retire.
  • Options for receiving your retirement benefit.
  • Rules you must follow if you return to work after retiring.
  • What happens to your account after you die.
  • Changes to your health and life insurance in retirement.

Learn in a way that fits your schedule. Go to this public presentation in a city near you or attend a live webinar!

January 9, 2020         6:30pm-8:30pm

January 22, 2020       6:30pm-8:30pm

WRS Effective Rates and Annuity Adjustments

This webinar will cover the process of how account effective rates and annuity adjustments are calculated, starting with the investment return reported by the State of Wisconsin Investment Board. Also covered during the webinar will be explanations of both the Core and Variable Trust Funds and the calculations specific to each fund for effective rates and annual adjustments. At the end of this webinar, we hope you may have a better understanding of how the State of Wisconsin Investment Board investment returns affect your WRS pension.

January 10, 2020      11:30am-12:00pm

January 14, 2020       6:00pm-6:30pm

January 21, 2020       11:00am-11:30am

January 30, 2020       12:30pm-1:00pm

 

 

 

 

 

 

 

 

 

2020 Benefits ID Cards

STATE GROUP HEALTH INSURANCE

Health insurance plan ID cards are typically sent to participants by the end of December for enrollments that occurred during the Annual Benefits Enrollment (ABE) period. You will receive a health insurance ID card for 2020 if you:

  • Chose a different health plan: Employees who chose a different health plan design or a different carrier during the Annual Benefits Enrollment (ABE) period will receive a new ID card.
  • Chose the same health plan: Employees who chose the same health plan design with the same carrier during the Annual Benefits Enrollment (ABE) period will typically only receive a new ID card if they added or removed dependents.

The ID cards are effective January 1, 2020. Present your new ID card at appointments that occur on or after January 1, 2020. You may be able to login and print an ID card online. Remember, before you see a health care provider in 2020, check to make sure they are in-network by using the Health Plan Search.

PHARMACY BENEFITS

Newly enrolled employees in health insurance for 2020 will receive an ID card from Navitus for pharmacy benefits. Currently enrolled employees will only receive a new card if they added or removed dependents. If a change was made, employees can expect to receive their ID card in early January. You can register and login to print an ID card online at www.navitus.com.

FLEXIBLE SPENDING ACCOUNTS (FSA) AND HEALTH SAVINGS ACCOUNT (HSA)

If you are enrolled in a Health Care FSA or HSA for 2020, you will receive a payment card from ConnectYourCare (CYC), the new 2020 administrator, by the end of December. If you are not enrolled in a Health Care FSA or HSA for 2020; however, you have Health Care FSA carry over funds or an HSA balance, you will also receive a payment card from CYC.

Effective January 1, 2020, FSA and HSA administration will change from TASC to CYC. All participants affected by this change have received communications directly. Additional information regarding the change is available on the 2020 Vendor Change page.

Note: Your TASC Health Care FSA payment card for 2019 expenses may only be used until December 31, 2019. If you complete the HSA electronic funds transfer authorization by December 31, 2019, your TASC HSA payment card may be used for expenses until February 3, 2020.

DENTAL INSURANCE

Newly enrolled employees in Uniform Dental, Preventive Dental and/or Supplemental Dental (Select or Select Plus) will receive an ID card from Delta Dental by the end of December. Currently enrolled employees will only receive a new ID card if their level of coverage has changed (e.g. single to family). You may be able to login and print an ID card online at www.deltadentalwi.com/state-of-wi.

VISION INSURANCE

VSP, the vision insurance plan administrator, does not issue ID cards. If you are enrolled in vision for 2020, you should notify your vision provider that you have VSP vision insurance when you schedule your vision appointment. Your provider will then contact VSP to verify coverage.

ACCIDENT INSURANCE

Securian, the Accident Insurance plan administrator, does not issue ID cards. Review the Accident Insurance page for claims filing information shortly following an accident.

REVIEW YOUR CARDS FOR ACCURACY

Review your ID cards for accuracy. If you discover errors or if you do not receive your ID cards by mid-January, contact the plan directly to request new ID cards.

Your institution’s Human Resources team is not able to request new cards on your behalf.

Source: UW System Human Resources

2020 Benefit Premium Deductions

Are you wondering when your paycheck will reflect your 2020 benefit premiums? Or when deductions for your 2020 Flexible Spending Account (FSA) and/or Health Savings Account will begin? If so, continue reading.

Health, Dental, Vision and Accident Insurance Premiums
State Group Health and Dental Insurance premiums are increasing slightly for 2020. Insurance premium deductions for 2020 will begin on the following paycheck dates:

  • Biweekly paid employees: December 19, 2019
  • Monthly paid employees: January 2, 2020

Reminder: Vision Insurance premiums are not changing for 2020.

Flexible Spending Account (FSA) and Health Savings Account (HSA) Contributions
If you enrolled in an FSA and/or HSA for 2020, your first contribution will be on your January 2, 2020 paycheck.

Individual & Family Life Insurance and UW Employees, Inc. Life Insurance Premiums
If you will be in a new premium age category as of January 1, 2020, your premium will change on the following paychecks:

  • Biweekly: December 19, 2019
  • Monthly: January 2, 2020

If you increased your coverage for the Individual & Family Life Insurance Plan during the Annual Increase Option period, your premium will also change on these paycheck dates.

Accidental Death & Dismemberment (AD&D) Insurance Premiums
If you enrolled, changed coverage levels or cancelled coverage during the Annual Benefits Enrollment, your premium will change on the following paychecks:

  • Biweekly: December 19, 2019
  • Monthly: January 2, 2020

Income Continuation Insurance (ICI) Premiums
The ICI premium will increase by 20%, effective February 1, 2020. Your premium will increase on the following paychecks:

  • Biweekly: February 13, 2020
  • Monthly: February 28, 2020

Wisconsin Retirement System (WRS) Contributions: Employee and Employer
The WRS employee and employer contributions for 2020 will increase for most employees from 6.55% to 6.75%. This includes protective employees with Social Security. The increase will occur on the January 2, 2020 paycheck for all employees.

Source: UW System Human Resources

TASC Payment Cards Issued due to Upcoming Expiration Dates

The Department of Employee Trust Funds (ETF) has indicated that participants in the Health Savings Accounts, Flexible Spending Accounts, and Commuter Fringe Benefit Accounts may have received a new TASC debit card if their TASC card was set to expire. TASC’s system automatically generates new cards 30 days prior to the expiration date. TASC has indicated that they’re not able to put a stop to issuing new cards since it’s an automated process.

If you are questioning why you received a new TASC FSA card, you may disregard the card since those cards will no longer be active after December 31, 2019.

TASC HSA Card Reminders:

  • Participants may continue to use their TASC HSA cards until February 2, 2020 if they have a balance in their HSA and have electronically authorized the transfer of their HSA to ConnectYourCare.
  • Participants may continue to use their TASC HSA cards indefinitely if they have a balance in their HSA and have not electronically authorized the transfer of their HSA; however, participants will be responsible for their monthly administrative fees with TASC.

Additional FAQ’s have been added to the FSA & HSA Vendor Change page to help clarify this situation.

Update Your Address for Tax Form Distribution

Now is the time to make sure your address information is up-to-date for tax form distribution (such as the W-2 Form). Review and update your address as soon as possible.

Your 2019 W-2 Form will be mailed to the first available address on record in the following order: mailing, home or office address. Note: Active employees who have signed up for electronic-only W-2 Form delivery will not receive a mailed copy.

To ensure your W-2 Form and other tax forms are sent to your preferred address, follow these steps:

  1. Log in to the My UW Portal
  2. Launch the Personal Information tile to view your current mailing and/or home address. If the address you prefer for W-2 Form distribution is not displayed, update your mailing address by clicking on the Update my Personal Information link. Refer to change your personal details for instructions.
  3. If you want to update your office address, you must contact your human resources office.

An online copy of your W-2 Form will be available in late January in the portal Payroll Information tile.

Update your address by January 3, 2020 to guarantee that your address has been received in time for tax form distribution.

Source: UW-Shared Services, Service Operations