I-9 Training Session

Our office will be holding three (3) training sessions on the updated I-9 form during January. We strongly encourage everyone who works with I-9’s to attend one of these sessions. We will be going through the I-9 form box by box online letting you know exactly what to fill in and how to utilize the tools that the U.S. Citizenship and Immigration Services (USCIS) has built into the form for accuracy.

All training sessions will be held in the 1965 Room in the University Union. The dates and times are as follows:

  • Thursday, January 5, 2017 from 10 am to 11 am
  • Monday, January 9, 02017 from 2 pm to 3 pm
  • Wednesday, January 11, 2017 from 10 am to 11 am

Please sign up for the session that works best for you using this link to our Qualtrics survey: http://uwgreenbay.qualtrics.com/SE/?SID=SV_cPkbnwvsgekl5LT. We will send an outlook calendar reminder two days prior to each session but please make sure to note which time you sign up for.

If you have questions, feel free to reach out to me or our office. As you all know we do have to send I-9’s back if they are filled out incorrectly or are missing information before entering new appointments. The deadline to begin using the new I-9 form is 1/21/17, but we would like everyone to start using the new version of the form as soon as possible. The I-9 Form on our HR Website has been updated for a few weeks now as well, so please begin using that version if you have not already.

Facilities Maintenance Specialist (Open to UW System Employees Only)

The Facilities Maintenance Specailist – Advanced reports to the Maintenance Supervisor and is responsible for operation, maintenance, and repair of general plumbing fixtures and components.  This position will also perform general inspection, repair, and preventative maintenance of campus building structures and equipment. In addition, this position performs preventative maintenance, inspections, other seasonal activities, and is responsible for inspecting laboratory systems and equipment and making necessary installations and repairs. This position will also maintain an appropriate parts inventory, order parts when necessary and provide professional advice on the materials and time required to complete various tasks.  This position may also direct the work of student and/or LTE employees.

THIS POSITION IS CURRENTLY OPEN TO UW SYSTEM EMPLOYEES ONLY.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Monday, December 26, 2016.

Faculty and Staff Giving Drive!

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The Faculty and Staff Giving Drive is underway!

You can get involved by making a contribution to support students and programs at UW-Green Bay. To make your donation, visit the online giving site  or submit the pledge form provided in the Faculty and Staff Giving packet received through interoffice mail.

Support of the Brown County United Way is also encouraged through the Faculty and Staff Giving Drive. A personalized email has been sent with more information about how to contribute to the important causes the United Way supports. If you have questions about United Way giving, contact Rick Warpinski, warpinsr@uwgb.edu or ext. 2090. We hope you will get involved!

Area Coordinator (Potential Vacancy)

The University of Wisconsin – Green Bay is currently accepting applications to fill Area Coordinator vacancies that may occur before the beginning of the 2017-2018 Academic Year.

The Area Coordinator reports to the Assistant Director and assists in carrying out the mission and philosophy of the Office of Residence Life. The Office of Residence Life provides housing for 2,000 students during the academic year and 2,500 guests during the summer. The Area Coordinator (AC) is responsible for overseeing a community of approximately 400 residents; and with the help of Resident Assistants (RAs), strives to develop and maintain a safe, enjoyable, supportive, and inclusive living environment for residents where they can achieve academic success and personal growth and development. The AC is a member of the Residence Life team and holds administrative responsibilities, participates in committees and meetings, and serves students in a multitude of ways. The AC assumes additional responsibilities assigned by the Director and makes recommendations.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Wednesday, March 1, 2017.

Volunteer Opportunity: National Railroad Museum

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National Railroad Museum

The National Railroad Museum is in need of volunteers for Holidays on the Rails which starts Monday, December 5 and runs through Saturday, December 10.  Volunteers are needed from 8am – 2:30pm each day of the event. This special program features fun activities and crafts, cookie decorating, a train ride, and a visit with Santa! Holiday on the Rails is open to the public and school groups.This program is designed for children pre-kindergarten through 2nd grade. For more information, please contact Greg Balza at 920-437-7623 or gbalza@nationalrrmuseum.org.

Employee Spotlight: Lynn Rotter

lynn-rotter-dec-2016Name: Lynn Rotter

Position at UWGB: Ticketing & Information Services Manager, University Union

Summary of what you do: Manage operations at the University Ticketing & Information Center, box office manager for University Ticketing Services, and assist with daily operations for University ID Services.

How long have you been employed: Since September of 1995 (I began as a student employee)

Brief history of employment with UWGB: I began employment at the Cofrin Library my first week of my freshman year in 1995, switched to the Weidner Center my second week of my freshman year (sorry Cofrin Library friends!) and worked as a Guest Services Associate and then Box Office Supervisor, I graduated and began employment as the Assistant Box Office Manager and later Box Office Manager until 2005. Then I moved over to the University Union and help incorporate campus ticketing into the University Information Desk operations. I also worked for a year and half overseeing the Union Promotions and Graphics, but moved back to the UTIC. And I’ve been there ever since.

Three words that describe you: Talkative, detailed, friendly.

Personal interests: Home renovation, gourmet food, interior design (especially midcentury modern and Scandinavian design), hiking.

Random facts/interests: I didn’t fly until I was 23 years old because my dad was in a plane crash in Vietnam, so we drove to FL and back 8 times when I was a kid.

(Answer any of the following):

Are you messy or organized? Mostly organized at work. Somewhat disorganized at home.

Best vacation you’ve been to? San Francisco & Napa Valley

Describe what you were like at age 10. An awkward skinny kid with glasses and a retainer. Not very good at sports, but I did well in school.

Do you have a favorite newspaper, blog? Apartment Therapy blog

Do you have a favorite quote? Pivot, piviot, pivot.

Do you recall any embarrassing moment at work? Too many to count! I incorrectly said “Scarlet Pimpernel” to an elderly patron at the Weidner Center once… you can guess how I said it.

If Hollywood made a movie about your life, who would you like to see cast as you? Amy Adams

If you could be anyone from any time period who would it be and why? 1960’s because I love the fashion, music, architecture and design.

If you could interview one person (dead or alive) who would it be? David Bowie

If you could witness any historical event, what would you want to see? The first moonwalk

If you had to eat one meal, every day for the rest of your life, what would it be? Pizza because there is so much variety

If your house was burning down, what’s the one non-living thing you would save? Family photos

Least favorite Food? Miracle Whip

Motto or personal mantra? Go with the flow.

People would be surprised if they knew: that I was a dog sitter for Gregory Peck once.

Tell us a little bit about your family. I’ve been married for 14 years and have two children, ages 7 and 2. My husband works in health insurance and was formerly a chef.  I grew up in Green Bay and lived here for most of my life. I lived in 13 different residences on the East Side (if you count apartments during college) but bought a house on the West Side.

Tell us something about yourself that would surprise us? I recently found out I’m descended from General William Tecumseh Sherman.

Tell us three things most people don’t know about you. I will eat almost anything (except baluts and insects), I exclusively drove stick shift for 20 years, and I can sail.

Top 3 life highlights? My wedding, birth of my daughter, birth of my son.

What are three career lessons you’ve learned thus far? 1. Don’t be afraid to try. 2. You probably know more than you think you do… don’t doubt yourself. 3. Change is not always bad. Sometimes change is a really good thing!

What are your hopes for our industry/school? I hope enrollment continues to grow, and we continue to see exciting things happen here at UWGB.

What aspect of your role do you enjoy the most? I enjoy seeing my student employees achieve success after they graduate.

What book did you read last? ‘Arrows’ by my friend Melissa Gorzelanczyk

What books are at your bedside? Just magazines, even though I have several friends that are librarians.

What celebrity do people think you look like? Pamela Druckerman (author and writer for the NY Times)

What did you want to be when growing up? A veterinarian, an architect, and then an interior designer.

What do you always want to try and never did? I wish I had traveled abroad when I was a student.

What do you like most about your job? I still really enjoy ticketing, and the excitement that comes with big shows or busy nights.

What do you like to do in your spare time? Sleep, if I can.

What do you like to do on your days off? Get caught up around the house.

What else do you do for fun? Home renovation. So far, my husband and I have gutted and remodeled our 2nd floor and a lower level bar and bathroom.

What is the first concert you attended? Live (Throwing Copper Tour)

What is the first thing you would buy if you won the lottery? A bigger house.

What is the most important thing you have learned in the last five years? That two kids are a lot harder than one.

What is your biggest pet peeve? Lying

What is your family like? My immediate family is small but loud. My husband’s family is large but quiet. I have 15 nieces and nephews, and 7 great nieces and nephews… all on my husband’s side of the family.

What is your favorite meal? Sushi

What is your favorite sport? Bowling

Hidden talent? Flipping my tongue in half and holding it. Or maybe wiggling my ears.

What one food do you wish had zero calories? Cheese

What phobias do you have? I really freak out when my children get a tummy bug.

What places have you lived in? Green Bay my entire life, except for when we moved to Florida for 7 months when I was in 8th grade.

What tv show/movie are you ashamed to admit you love? I still love Sex and the City

What was your favorite book, toy, or outfit as a child? I had a rag doll that my dad bought me from the Bellin gift shop on the day I was born. Her name was Doll Doll. I took her everywhere. My mom had to re-embroider her face at least 5 times over the years.

What’s on your bucket list? Travel to Europe and maybe Northern Africa.

What’s the one thing, you can’t live without? My phone

What’s the weirdest thing you’ve ever eaten? A rabbit’s kidney

Where is your favorite place to eat? Brickhouse Burgers or Hinterland

Where is your home town? Green Bay

Where would you like to go on a dream vacation? Tour Europe for a month

Assistant Director – Business Operations (Open to UW System Employees Only)

The Assistant Director – Business Operations reports to the Director of the University Union and supports the daily operation and administration of University Union business, financial, service, and support operations. This includes management and supervision of financial operations including cash handling, deposits, reconciliation, training, and audits; program management of the campus one-card system which includes management of meal plans; supervision and management of the University Ticketing and Information Center including ID Services; management of the Off-Campus Merchant Program and JSA On-line card office; budget development, support, and coordination for all sub departments of the University Union; and serve as a key member of the University Union management team providing input, feedback, support, and service for department-wide initiatives. The Assistant Director performs all the duties of a professional student services advisor related to the mission and role statement of the University Union.

THIS POSITION IS CURRENTLY OPEN TO UW SYSTEM EMPLOYEES ONLY.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Sunday, November 20, 2016.

Employee Spotlight: Elaina Koltz

elaina-koltzName: Elaina Koltz

Position at UWGB: Financial Aid Senior Advisor, Veteran Services

Summary of what you do: Assist students with their financial aid and Veteran benefits.

How long have you been employed: Since February 22, 1999

Brief history of employment with UWGB: Started in Admissions in 1999, moved to Registrar’s office in 2002, moved to Academic Staff and Financial Aid Office in 2009; At the same time – a non-commissioned officer with the WI Army National Guard and activated in 2002-03 for Operation Iraqi Freedom/Operation Enduring Freedom with the 1157 Transportation Company in Oshkosh.  Retired from the NG in 2004.

Three words that describe you: patriotic, stubborn, dependable,

Personal interests:  riding horse, dogsledding, reading, wine tasting, gardening, binge-watching Game of Thrones

Random facts/interests: Am blessed with a career I love.  I missed being a part of something great after retiring from the military in 2004.  It is nice to have the opportunity to continue working with America’s heroes here at UWGB.

Any favorite line from a movie? Jake fell off his horse??!

Are you messy or organized? Organized

Best vacation you’ve been to? Aruba with my sisters and mom

Describe what you were like at age 10.  Living in Dedham, MA, third to the youngest of nine children, learning to love reading, living in my swim suit all “summa.”

Do you have a favorite newspaper, blog?  Wall Street Journal, In the Market with Janet Parshall

Do you have a favorite quote? “The world is a dangerous place, not because of those who do evil, but because of those who look on and do nothing.” ~Albert Einstein

Do you have an office nickname? What is it? Not that I know of

Do you recall any embarrassing moment at work?  One time I wore two similar but different color shoes to work.

Favorite travel spot?  Athens Greece

If given a chance, who would you like to be for a day? Mary when Jesus was a boy.

If Hollywood made a movie about your life, who would you like to see cast as you?  Drew Barrymore

If you could be anyone from any time period who would it be and why? St. Joan of Arc, I admire her bravery

If you could change one thing about working here, what would it be? It would be great to work 4-10 hour days!!

If you could interview one person (dead or alive) who would it be?  My father in law.  I would love to get his thoughts about this year’s elections.

If you could witness any historical event, what would you want to see? Benghazi on 9/11/12 (with a few of my sharpshooter friends – to be the help they didn’t receive).

If you had to eat one meal, every day for the rest of your life, what would it be? Pizza with lots of veggies and cheese

If you were an animal what would you be?  Dolphin

If you were to write a book about yourself, what would you name it?  I really was a soldier.

If you were to write a self-help book, what would the topic be? How to get what you need from the VA.

If your house was burning down, what’s the one non-living thing you would save? My purse

Least favorite Food? Squash

Motto or personal mantra? No weapon forged against you shall prevail. ~Isaiah 54:17

People would be surprised if they knew:  My dad was in a movie with Robert Redford and Mia Farrow.  He had a Model T Ford they needed and they asked him to drive it in the film The Great Gatsby.

Tell us a little about yourself.  I pretty much take on any opportunity thrown my way.  This has made my life very interesting.  My husband and I are proud we have children who are very independent but wish they lived closer.  I miss my grandsons every day.

Tell us a little bit about your family.  I met and married my husband in Germany.  He is second oldest of 11 children.  My children, Jenna and Jordan, were born in Heidelberg, Germany.  They grew up to love the military life also.  My daughter and son are my heroes. My daughter for her time as a soldier in Iraq and my son for going to Kuwait without training or support to be a civilian contractor for the Air Force.  I call my daughter “the mother of dragons.”  She has four little boys!

Tell us something about yourself that would surprise us? I am learning sign language on line to help my grandson who has a learning disability.

Tell us three things most people don’t know about you.  Met my favorite author, Stephen King, in HS (he was a college friend of my English teacher).  I was living in Germany when the wall came down.  I love Celtic music.

Top 3 life highlights? My daughter and son coming back safely from a war zone.  The birth of my grandkids, travelling the world/working with General Otis

What advice would you give to recent new hires?  Network on campus.  Get out and meet your co-workers.  You can’t have fun without them.  There are opportunities every day to do so.  It is the people that make the place.

What are three career lessons you’ve learned thus far? Don’t be afraid to speak your thoughts.  Learning how to listen is a skill.  Guide – don’t control.

What are your hopes for our industry/school?  Work more as a stepping stone with NWTC and UW 2 year schools.  Childcare on Campus!!  We are one of the few UW Schools who do not have childcare or offer childcare subsidies.  Our non-traditional students need it.

What aspect of your role do you enjoy the most? Seeing the students succeed – it is why I volunteer at graduation.

What book did you read last? Tricky 22 by Janet Evanovich.  She combines my favorites – mystery and comedy!

What books are at your bedside?  Bible, Darien

What celebrity do people think you look like? Sorry have no idea.

What children’s character can you relate with most? Why? Nancy Drew – love mysteries!

What did you want to be when growing up? Detective

What do you always want to try and never did? Parachuting

What do you like most about your job?  The students and the opportunity to help them.

What do you like to do in your spare time? Read, drink wine with friends, work outside,

What do you like to do on your days off?  Get as many family members/friends together to ride horse, clean house, run errands, drink coffee at the ranch with my mother in law

What does a typical day look like for you? Help students figure out what their benefits are; plan functions to help our student Veterans; answer lots of email; update reports

What else do you do for fun? Play with the dogs, horses and Tim the cat.  Ride horse with my husband.  Listen to music and poetry around a campfire after riding all day,

What is an ability you wish you had?  Time travel

What is the first concert you attended?  John Cougar (before he admitted to being a Mellencamp) and Heart

What is the first thing you would buy if you won the lottery? Pay off bills, buy a Friesian Horse for my husband

What is the most important thing you have learned in the last five years?  Being a Grandma is the best feeling in the world!

What is your biggest pet peeve? Disrespecting the flag and those who gave their lives for it (all colors) by kneeling during the National Anthem

What is your family like?  Huge, loud, loving, close, dependable

What is your favorite meal?  Anything Italian

What is your favorite movie and book? Movie:  The Illusionist and From the Hip  Musical: Oliver Twist  Book:  The Stand by Stephen King

What is your favorite sport? Soccer

Hidden talent? Skijoring with my dogs

What kinds of hobbies and interests do you have outside of work? Wayside Rough Rider Horse Club, Member of American Legion Post 539, Brown County Fair Volunteer, Member of History on the Move/Wagon Train, Secretary for the Friends of Brown County Veteran Memorial

What one food do you wish had zero calories?  Cheesecake

What phobias do you have?  Wasn’t afraid of spiders until I read the book It by Stephen King

What places have you lived in? Massachusetts, Maine, Germany, Colorado, Wisconsin

What tv show/movie are you ashamed to admit you love?  The Christmas Kiss – watch it every year

What was your favorite book, toy, or outfit as a child?  Island of the Blue Dolphin

What would people never guess you do in your role? Answer Veteran benefit questions from all over the state.

What would you like to be famous for?  Being kind

What’s on your bucket list?  What isn’t? Zip lining, learn to play guitar, visit Israel – walk in holy footsteps, teaching my grandkids important things along with fun, annoying habits

What’s the one thing, you can’t live without?  Laughter

What’s the weirdest thing you’ve ever eaten?  Food in Nicaragua (not sure what was in some of it).  Steamed clams – love them.

What’s your favorite thing to do in Green Bay? Work with other Veteran groups with their projects.

Where do you see yourself in 5 years?  Retired (wishful thinking)

Where is your favorite place to eat?  Flippers Cove in Greenleaf

Where is your home town?  Gray, Maine growing up, Greenleaf, WI since 1992

Where would you like to go on a dream vacation?  Alaska or Australia

ASC – USC Joint Workshop

The ASPDPC and the USPDC will be sponsoring two financial workshops on Thursday, November 16, 2016, in the Christie Theatre.  

Register today for:

“Identity Theft: What YOU Can Do!” *

“Budget Bootcamp – How to Live Debt Free”

The workshops will be presented by Chastity Hartl, Retail Product Specialist at Nicolet National Bank. Chas has been in the financial industry for over 15 years. During this time she has had the opportunity to work with both businesses and non-profit groups to provide education and guidance to hundreds of individuals who were looking to truly understand and take control of their finances. 

“Identity Theft” is scheduled from 10:00AM-11:30AM. 

            *University Staff, this is the same workshop that was presented at the Fall Conference. 

“Budget Bootcamp” is scheduled from 1:00PM – 2:30PM.

The workshops are not ‘tied’.  Feel free to attend either or both.  There is no fee.

Watch your e-mail for a registration link.

Contact Teri Ternes (ternest@uwgb.edu) or Bekky Vrabel (vrabelr@uwgb.edu) with questions.

 

 

Financial Specialist Senior

The Financial Specialist Senior reports to the Director of Facilities Management and Planning and provides financial and administrative support to the Department of Facilities Management and Planning. This position is responsible for the daily operation of the Facilities Department financial systems, including monitoring the departmental budget and subsequent generation of reports.  This position will also serve as the secondary contact for support of the motor pool fleet operation and customer service contact for the department.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Sunday, October 30, 2016.