Important Year End Information for Student Supervisors


This email contains information on:

  • Student Rehire Process
  • Important dates for graduating seniors and students not continuing
  • Summer ACA hours limitations
  • Federal Work Study balance reports
  • Summer Work Study
  • Posting a position in PRO
  • Earnings Statements & W-2 Form

It’s time to have a conversation with your students about their plans to continue working for Summer 2017 and/or Academic Year 2017-2018. Student supervisors received their Student Rehire Spreadsheet on Monday, April 24. As a reminder, those spreadsheets are due back to Human Resources ( by Friday, May 5, 2017.


The last day of work for graduating seniors and those not returning for the Fall Semester is May 12, 2017. This applies to all student employees, work study, or regular. If your student employee is graduating or will no longer be enrolled, you may have the option to hire them as a University Staff Temporary (UST) employee. All UST requests have to be approved by leadership before hire. Please contact Human Resources with any questions about this process.

If your student employee is graduating, HR will end their appointment. If your student employee is not returning for any reason besides graduation or their position is changing, please complete a Student Hourly Employment Form, select the appropriate action from the top dropdown (row 6), and complete the necessary information.


July A Pay Period (June 25, 2017 – July 8, 2017): Student Hours Limit of 20 hours for these two weeks

Tuesday, September 5, 2017: First day of classes for the 2017 Fall Semester


As a reminder, the Student Payroll Calendar outlines weekly hour limits.  During summer break, starting with the May B pay period (5/14/17-5/27/17), departments may allow students to work up to 40 hours per week.  As outlined on the calendar, the July A payroll (6/25/17-7/8/17) does have a weekly limit of 20 hours.  Note that the 25-hour per week limit for the academic year resumes with the September A payroll period on 8/20/17.


These reports are sent bi-weekly via email to students with an FWS award. This email contains FWS amounts and balances. Ask your FWS student employee(s) to provide you with these emails as a way to monitor award balances.  Monitoring FWS balances will assist you when scheduling hours and help avoid exceeding a student’s FWS award.


Limited Work Study funding is available for students that complete a summer financial aid application at note: Students do not need to be enrolled in summer courses to be eligible for Work Study funds; however, students must maintain adequate enrollment for Fall 2017.  As always, changes in credit load may impact financial aid eligibility.  Summer Work Study will begin on May 14, 2017.


Open positions should be posted in the Phoenix Recruitment Online (PRO) site.  Jobs can be submitted by completing an online form or by following the instructions found on the Student Employment website:


Earnings statements are available to all current student employees through access to the My UWGB Portal at and can be accessed at any time, from any computer that has an internet connection.  To login, the student will need to select UW-Green Bay, and then enter their UW-Green Bay user ID and password.  Access to the portal is tied to employment, thus, if employment ends, so will access to the portal.

2017 W-2 Forms will be sent to the student’s home address, and a copy will be available in the portal at the end of January 2018. Please have your students review their personal information on the portal. If the address listed is incorrect, please have your student change it in the portal. If you need further assistance, notify before the end of the year.


  • Student Employment Office (in Financial Aid)
    • Student employee concerns and questions
    • Part-time student employment opportunities
    • Off-campus employment through Work Study
  • Human Resources
    • Student employment eligibility
    • Appointment setup/details
    • Employment paperwork
    • My UWGB Portal access
  • Payroll and Benefits
    • Timesheets and hours
    • Payroll processing or earnings statements

Events Coordinator (Open to UW System Employees Only)

This position reports to the Kress Events Center Director of Operations and is responsible for the leadership, day-to-day management and administrative direction in scheduling all activities and supporting all events held at the Kress Events Center and affiliated outdoor facilities, including University and non-university organized events.  This position also works cooperatively with other professional staff and students in accomplishing the operational, programmatic, service and student development goals along with supporting the departmental strategic initiatives.


For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Thursday, May 11, 2017.

Employee Appreciation Week (May 8-12)

Employee Appreciation Week Image

To honor, recognize and show appreciation for all the wonderful work performed across campus, the Employee Appreciation Week Work Group has put together a week filled with recognition and fun!

All employees are encouraged to take part. Please review the list of activities below and don’t delay submitting your survey for entry into drawings for preferred parking and/or lunch with leadership!

Enter to Win



Friday, May 5

Faculty and Staff Cookout 11:45 a.m. – 1:00 p.m. in the Kress Events Center East Gym. Program starts at 12:30 p.m. Winners anounced for the Preferred Parking and FREE Lunch with Leadership

All Week May 8-12

I Appreciate U! Social Media Shoutouts Send praise for your coworkers to Watch for posts to be shared anonymously on HR’s Facebook Page.

$10 Special – lunch and 3 holes at Shorewood (call x2118)

Preferred Parking for a day (3 names drawn for each day)

FREE Popcorn* Phoenix Club (with Faculty/Staff ID, 1 bag per person per day while supplies last)

Monday, May 8

Walk the Arboretum 12:00 noon led by Bobbie Webster Meet at the Arboretum Gateway Kiosk (just south of MAC hall). Should take about 30 minutes.

Tuesday, May 9

Hitch a Ride! 7:15 a.m. – 8:15 a.m. Golf cart rides driven by leadership from all parking lots to buildings

Lunch with Leadership (winners randomly selected and announced on Friday, May 5)

Wednesday, May 10

Get the Scoop! 11 a.m. – 1 p.m. While supplies last at the outdoor patio outside the Phoenix Rooms, FREE for Faculty and Staff, Students $1 (Flavors* include Butter Pecan, Caramel Collision, Chocolate Peanut Butter Swirl, Pirate’s Bounty)

Phoenix Bookstore Special Buy one, get one half off! (See store for exclusions)

Thursday, May 11

Casual Dress Day

Team Building Activities 11:45 a.m. – 1:15 p.m. on the Student Services Plaza – take a break and participate in activities with your co-workers. Minute to Win It games, Giant Checkers, Jenga, Connect Four and more!

Friday, May 12

Phoenix Friday! Wear your Phoenix Gear or green to show your Phoenix Pride.

Phoenix Bookstore Special Buy More, Save More! Spend $25 get $5 off, Spend $50 get $15 off, spend $100 get $35 off. (See store for exclusions)

Pickleball 11:30 a.m. – 1:00 p.m. Student Services Plaza


*Ice Cream and popcorn are funded by the University Staff Committee and the University Union


Thank you for all you do!

There is no UWGB without U!


UW-Green Bay Employee Appreciation Week Work Group Members

UW-Green Bay Employee Appreciation Week is an annual employee recognition event organized by Human Resources. If you have any questions, contact Julie Flenz at


Financial Specialist – Lead Cashier

This position reports to the Bursar and is responsible for coding, documenting, and reconciling financial transactions related to receipt of cash, checks, credit cards, and other electronic payments.  This person provides friendly, helpful customer service to customers at the Bursar’s cashier window.  They also serve as the lead worker, overseeing the training and daily activities of seasonal cashiers.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Wednesday, May 10, 2017.

Faculty and Staff Cookout

Cookout Image from inviteMake sure you RSVP for the Faculty and Staff Cookout on Friday, May 5, 2017 from 11:45 a.m. to 1:00 p.m. at the Kress Events Center East Gym. Starting at 12:30 we will have a brief program to recognize employees celebrating years of service milestones, new UW-Green Bay retirees, and faculty and staff emeriti honorees.

UW-Green Bay Campus Cupboard Food Drive: Please consider donating a non-perishable food (no glass please) and personal hygiene items. We will have collection bins at the cookout.



Development Officer for Annual Giving

This position reports to the Vice Chancellor for University Advancement and President of the UW-Green Bay Foundation. The Development Officer for Annual Giving plans and implements a comprehensive annual giving program in support of UW-Green Bay. The annual giving program solicits charitable contributions through personal visits, Phone-A-Thon calls, direct mail and email appeals, and promotion of online giving and crowdfunding initiatives.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Sunday, April 30, 2017.

Auto and Truck Mechanic (60% Project Appointment)

This position reports to the Grounds Supervisor. The Auto and Truck Mechanic performs mechanical repairs and maintenance on all grounds equipment and vehicles. This position will communicate with Grounds customers about their vehicle, schedule timely repairs, keep accurate records of repairs, and keep a schedule for preventative maintenance that needs to be performed on equipment.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Sunday, April 23, 2017.

Manager of Events & Scholarship Programs

This position reports to the Vice Chancellor of University Advancement and is responsible for planning, organizing, and implementing University and donor events that help advance the University of Wisconsin-Green Bay (UWGB) and its mission of teaching, research, and public service.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Thursday, April 13, 2017.

Procurement Specialist

Under the general direction of the Controller, this position is responsible for the overall leadership and direction of all UW-Green Bay procurement functions, including equipment, supplies, and contractual services for the campus and oversight of mail services and central receiving. The position has administrative responsibility for the following business functions: contract management, procurement card program, printing and duplicating services, shipping and receiving, mail services and surplus property, which includes hiring staff, staff development and training, performance evaluation, and implementation of corrective measures as deemed appropriate.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Sunday, April 2, 2017.