End of Fiscal Year Leave Usage

This is a reminder to all Non-Instructional Academic Staff & Limited Employees:  As we are nearing the end of the 2017-2018 fiscal year, you should be reviewing your vacation and holiday leave balances.  You can locate your balances on your last earnings statement on the MyUW Portal.  Please read the information below to avoid losing leave hours not used by 6/30/2018.

Personal Holiday:

  • Personal Holiday hours not used by 6/30/18 will be dropped as of 7/1/18.  They do not carry over to the next fiscal year.


  • Vacation carryover hours from the 2016-2017 fiscal year that have not been used by 6/30/18 will be dropped as of 7/1/18.
  • If you are eligible for Annual Leave Reserve Account (ALRA), you may bank vacation (up to your eligible maximum hours) first from the 2016-2017 vacation carryover as of 6/30/18 and then from your 2017-2018 vacation allocation.  A communication regarding the ALRA banking process will be sent to employees in July.
  • All remaining 2017-2018 vacation allocation hours as of 6/30/18 will automatically be carried over into the 2018-2019 fiscal year on 7/1/18 as vacation carryover.

Legal Holiday:

  • Memorial Day is the last legal holiday in the 2017-2018 fiscal year.  8 hours (pro-rated for part-time staff) should be remaining for Memorial Day and will automatically be removed from balances with the June payroll.
  • There were two floating legal holidays in the 2017-2018 fiscal year, due to when Christmas Eve and New Year’s Eve occurred. Floating legal holiday hours not used by 6/30/18 will be dropped as of 7/1/18.

Please contact Payroll at payrollandbenefits@uwgb.edu if you have any questions.