Reminder to enter monthly absences

As we near the end of the 2014-2015 academic year, please be sure to enter all monthly online absence entries (formerly leave reports).  Online absence entries should be entered by the 5th of each ‘following’ month.

Please review your My UW System Portal under the Time and Absence section to ensure you are not missing any monthly leave reports.  Under the Time and Absence section, in the Leave Reports tab, there will be a ‘Outstanding Missing Leave Reports’ link.  By clicking on the link a pdf file will open, listing any months that are missing absence entries.

Missing absence entries must be submitted online for your supervisor’s approval.  Please review the Unclassified Absence Entry Instructions for step by step details on how to enter leave.

Please remember that you must make a monthly absence entry, even if you did not take any leave during that month:

“No Leave Taken” entries should always use the first day of the month as the start date and the end date.  This provides accurate leave reporting for both instructional and non-instructional employees.  Your “No Leave Taken” entry should have the following components:

  • START DATE: First day of the month (e.g., 2/1/15 for a February leave report)
  • ABSENCE NAME: “No Leave Taken”
  • END DATE: First day of the month – same as the start date (e.g., 2/1/15 for a February leave report)

Information on 2015 summer leave reporting will be sent in the next couple weeks.