Resources for Transitioning Online (COVID-19)

All instructors, working with their departmental colleagues, should think creatively of ways to deliver curriculum in alternative modalities should the need arise. For example, can your course be moved online, are there alternative assignments you can use in place of things like labs, etc., or in the case where this is not possible, can we determine how to work with students to complete the semester in the event of an interruption? We hope this will not be the case and have no indication currently that we will need to do this, but we should be prepared. The Center for the Advancement of Teaching and Learning (CATL) has prepared collections of resources in regards to moving courses online and insuring that we are teaching as part of a safe and inclusive environment for all students.

https://www.uwgb.edu/remote/faculty-resources/

Class Cancellations Resources

Did a wintry mix of snow and bone-chilling temperatures unravel your plans for the first week of class? You’re certainly not alone, and CATL is here to help us think through this teaching challenge. While your instinct may be to cut ice-breakers or community-building activities that aren’t tied directly to your assessments, we encourage you to find other ways to tackle the issue at hand. These introductory activities promote students’ sense of belonging, which is closely linked with their academic achievement. Below you will find ideas for how you might move some of common elements of first week classes into the digital environment, along with off-line suggestions for how you might condense your face-to-face course in the wake of the winter storm. 

For a quick article on the importance of engaging students on the first day, including ideas for online icebreakers, see James M. Lang’s “How to Teach a First Day of Class Advice Guide” on the Chronicle of Higher Education Website.

How are you surmounting the challenge of lost class time? Feel free to contribute to the community of knowledge by commenting below!

When in doubt, look to your outcomes…

Losing one or two days of in-class meeting time likely means culling something from your course. As you weigh what to condense or cull, consider what content, activities, and assessments are absolutely essential to those outcomes. Trying to cram everything in will be stressful for you and your students. Clearly no one has unnecessary fluff filling valuable course time, but it may be possible to still help students meet those outcomes:  

  • With less content (e.g. are there slides, content knowledge, readings, in-class activities that are less vital to the course?). 
  • With online assessments (e.g. moving face-to-face exams to D2L or Canvas). 
  • Abbreviated assignments or activities that meet the same outcomes.  
  • By moving learning into the online environment (see below for strategies and caveats).

Consider involving your students:

If you will have to adjust your course because you can’t condense your plan easily, perhaps this is a perfect opportunity to engage students in a conversation about the learning outcomes and goals for the class. Engaging students in course design fosters an environment of respect, reciprocity, and responsibility that supports deeper levels of engagement. Whether you’re struggling to find ways to cut content, re-think assessments or activities, or move course work online, asking students to help you decide what may work best can deepen their motivation to engage in your shared solutions. 

For example, you may ask students if they think you should consider: 

  • Moving a face-to-face exam to D2L or Canvas to use class time for learning over individual assessments. 
  • What content you might cull and still meet your learning outcomes/program outcomes. 
  • How they might be able to help you summarize missed content.  
  • How learning outside of class may tie into your course’s objectives. 

For example, if you ask students to review, comment on, or annotate your syllabus as suggested above, you could also ask them where they see room to condense or cull materials.

Moving materials online?

If you’re thinking about moving some content online to help orient your students to the course, or even facilitate some of that very-important community building that normally happens during the first week of classes, you have several tools at your disposal for conducting class interactions online: 

Syllabus Review:

One way to use time efficiently is to turn your syllabus overview into an activity. 

Syllabus Annotations

Consider making a copy of your syllabus available for comments via Office 365 (One Drive at UWGB) (Here’s how to do so in Canvas and how to do so directly from OneDrive if you don’t use Canvas) so that students can add comments and questions to the draft; or provide a link that allows students to annotate a Google Document

Syllabus scavenger hunt 

You may wish to create a scavenger hunt quiz that encourages students to comb through your syllabus for important pieces of information. (Create a quiz in Canvas or D2L). 

Syllabus discussion 

This is a variation on the “muddiest point” style of discussion where the instructor places a link to the syllabus in a discussion thread and asks students to post their questions about the syllabus. (Discussions in Canvas or D2L) 

Hypothes.is 

Hypothe.is is a web annotation tool that allows instructors to upload a document – such as a syllabus – and have students annotate it with their questions. This would be used best if both the instructor and students are comfortable with technology.

Syllabus quiz:

instructors might choose to create a short syllabus quiz for students, that students can take multiple times to ensure they know what is expected of them. Check out how to make a quiz in D2L or Canvas.

Icebreakers:

Building community in your courses is paramount to providing an environment in which students feel welcome. In online classes, some instructors offer a few techniques for engaging students early.

Not sure how to create a discussion? Here’s how to do so in D2L and Canvas

A few ideas for Ice-Breaker activities are available below…

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Fun Self-Introduction Discussion

Topic: Write a brief self-introduction to be posted to our class discussion forum. In your introduction message, please include:

  • Your major and year at UWGB.
  • Answer one of the following icebreaker questions (choose one of the following):
  • If you were a superhero, what would your superhero name be? Describe your superpower.
  • Write an original Japanese Haiku about any subject you’d like. (Of course, use good judgment please.)
  • Tell us about your dream vacation.

To earn the 10 possible points in this forum, please answer each of the questions. (You only have to do one of the icebreaker options.)

Caveats: Students will be looking to see an example of your own post—start the discussion!

PowerPoint Slide about Yourself

Topic: Create a PowerPoint slide that exemplifies “you” and then add an audio comment explaining your slide.

Caveats: Students (especially those who traditionally take face-to-face courses) might not feel comfortable adding an audio comment—you could suggest that they write out a paragraph instead. Students also will want a sample to know what kind of information to share—so you might model this for them. Students will also need access to a web cam in order to record audio.

Video Self-Introduction

Topic: Introduce yourself – video option

Instructors: you may ask your students to introduce themselves via video using the Kaltura recorder

Kaltura in Canvas: https://uknowit.uwgb.edu/page.php?id=89306

Kaltura in D2L: https://uknowit.uwgb.edu/page.php?id=86819

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“Flipping” Materials

When you want to “flip” some of your course lecture, think about chunking up your lecture into about 10-minute chunks so that students will be able to space out the material. It is also good practice to consider the “drop-off” rate for students watching videos, which is about at 6-7 minutes.  

Synchronous Sessions

Consider too, making an optional “synchronous session” that allows you and your students to communicate and view materials at the same time. This is possible via the Blackboard Collaborate Ultra tool, available via D2L, Canvas, or the MyUW System Portal. 

Syllabus Snippets

Our colleagues across the University shared the following examples course policies from their syllabi. You are free to use and/or modify the language you find here as you build your courses. Thanks to all who contributed to this project!

This page is a continual work-in-progress. With your help, we hope to add and update it regularly. Check-in each semester to see new policies or samples, and, if you would like to contribute to this crowd-sourced project, please e-mail suggestions for policies and sample language to catl@uwgb.edu.

Required Policies

The following policies must be included on your syllabus in some form.

Disability Services

Click “show” to see sample language for your syllabi. For more information about our policy, see: http://www.uwgb.edu/disability-services/resources/faculty/

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UW-Green Bay Policy on Individuals with Disabilities

If you need accommodations due to a disability, you must provide appropriate documentation to the Disability Services Office (Student Services Building, Room 1700, 920-465-2841 or email dis@uwgb.edu). Accommodation Request form completed by DS office will be delivered by you to me to discuss and implement reasonable accommodations. It is important that you do this early in the term as some accommodations can take several weeks to arrange.

Sample 1

In accordance to UW-Green Bay policy, if you have a disability and need academic accommodations, please contact the Disability Services Office (465-2841, dis@uwgb.edu or Student Services Building Room 1700) as soon as possible as some accommodations may take a several weeks to arrange. Once you are eligible for accommodations, you will need to contact me to discuss how accommodations will be implemented. To maintain the confidentiality of your request, please do not approach me before or after class to discuss your accommodation needs.

Sample 2

Consistent with federal laws and the policies of the University of Wisconsin, it is the policy of UW-Green Bay to provide appropriate and necessary accommodations to students with documented disabilities. If you are require any accommodations, please contact the Disability Services Coordinator at 465-2841, dis@uwgb.edu or Student Services Building Room 1700 as soon as possible to discuss what accommodations you need to have equal access. It is important that you do this early in the term as some accommodations can take several weeks to arrange. If you want additional information, please do not hesitate to contact me.

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Academic Integrity

Click “show” to see sample language for your syllabi. For more information on our policy, see: UWS 14.03-14.04

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Sample 1

Ethics and Academic Honesty Policy: When you choose to take a course with an instructor, we enter into an ethical contract with each other. We should assume that I will design course activities and act in good faith to help you learn, and that you, as the student, will complete the course work yourself and to the best of your ability. That means that all course assignments should reflect your own, independent work. I am obligated to refer any incidences of plagiarism or cheating, including failing to appropriately cite source materials, representing the work of other students as your own, or submitting work written for previous courses in this course, to the Dean of Students office for disciplinary action. To avoid any problems, please make sure that you appropriately cite all information you use in course assignments, and that you complete all individual course work independently. If you’re unsure of how to cite your information or what requires citation, I and others are here to help! For more information, please refer to the text of UW System’s Academic Integrity Policy: http://docs.legis.wisconsin.gov/code/admin_code/uws/14/

Sample 2

Plagiarism is cheating. Cheating is not allowed.
Avoiding plagiarism is very tricky. I will work to help everyone in the class to have an awareness of what plagiarism is and how to prevent it, as this skill is a cornerstone of successful academic writing and a central purpose of this course. Students willing to work through the process, ask questions, and be diligent about citations should not worry about plagiarism violations. To this end, students who are discovered to have unintentionally plagiarized due to lack of the understanding of the process will be required to revise assignments at a lowered grade, but may not automatically removed from the course or fail the assignment.

However, students discovered to be intentionally plagiarizing any submitted assignment in whole or in part will suffer immediate and severe consequences. Penalties may range from failing the assignment to expulsion from the university. For more information, please refer to the text of UW System’s Academic Integrity Policy: http://docs.legis.wisconsin.gov/code/admin_code/uws/14/

Please be aware that this course utilizes a plagiarism detection tool that will scan your submit ted essays for work that is borrowed from other sources.

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Other Statements to Consider:

Bereavement Policy

Click “show” to see sample language for your syllabi. For more information on our policy, see: https://www.uwgb.edu/dean-of-students/assistance-advocacy/bereavement-policy.asp

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Sample 1:

Student Bereavement Policy: Upon approval from the Dean of Students, students who experience the death of a loved one are allowed one week, commencing from the day of notification to the Dean of Students, of excused absence. Students may also take a Bereavement Leave of Absence for the semester in which the death occurs. Permission to do so will occur upon consultation with the Dean of Students.

Sample 2:

Student Bereavement: Students who experience the death of a loved one can receive special accommodations and adjusted deadlines for assignments depending on their circumstance. All requests must be made through the Dean of Students’ office. You can find more on this policy at http://www.uwgb.edu/deanofstudents/policies_procedures/students/studentbereavement.html.

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Inclusivity Policy

Many instructors choose to share an inclusivity policy to promote an inclusive classroom environment. Click “show” to see sample language for your syllabi.

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Sample 1

Non-Discrimination and Inclusivity Policy: I wish to confirm my conviction that a college campus must be a safe place for the discussion of ideas. As such, I expect each member of the class to treat one another with tolerance for ideas discussed from a variety of perspectives. I respect the dignity of every person and will not allow discrimination against anyone based on religion, age, disability, ethnic origin, race, gender, marital status, or sexual orientation. Let’s approach one another with good intentions and openness

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Land Acknowledgement

In a continuing effort to create a more inclusive community, UW-Green Bay has adopted a formal land acknowledgment to honor our native peoples. The land acknowledgement was developed by our First Nations faculty in preparation for our inaugural Freshman Convocation. Faculty are encouraged to incorporate the land acknowledgment as part of their syllabi should they so choose.

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We at the University of Wisconsin Green Bay acknowledge the First Nations people who are the original inhabitants of the region. The Ho-Chunk Nation and the Menominee Nation are the original First People of Wisconsin and both Nations have ancient historical and spiritual connections to the land that our institution now resides upon.

Today, Wisconsin is home to 12 First Nations communities including the Oneida Nation of Wisconsin, Potawatomi Nation, Ojibwe Nation communities, Stockbridge-Munsee Band of the Mohican Nation, and the Brothertown Indian Nation.

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Classroom Environment:

Similar to the inclusivity policy, many instructors include language about the sort of environment that enables learning and respectful debate. Some write this in advance of the course, while others include the students in it’s construction. Click “show” to see sample language for your syllabi.

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Sample 1

Classroom Environment: The classroom should be an arena for voicing opinions and arguments in the spirit of debate, but should also display civility and tolerance. Students will bring different experiences and beliefs to bear on the materials we read, and our discussions must allow for a range of viewpoints to be expressed.  One of the central tenets of feminism is that the “the personal is political.” In other words, knowledge and social change cannot be divorced from lived experience. The ideas and issues that we discuss will often have direct bearing on students’ past experiences or personal philosophies, and it is reasonable to occasionally share these connections.  At the same time, such comments should remain connected to the course readings, and allow for the participation of everyone in the class.

Sample 2

Class environment: In order to provide a stimulating and effective learning environment, everyone is expected to follow shared codes of conduct. As noted above, we will construct our own policies on the first few days of class. In order to foster fruitful discussions we should all strive to create an environment of mutual respect—for it to be mutual, we all have to have a stake.

All interactions in class should be civil, respectful, and supportive of an inclusive learning environment for all students. If you have any concerns about classroom participation or classroom dynamics, I encourage you to speak with me, with Dr. X, the X Department chair, or your advisor. You may also share your concerns with the University at http://www.uwgb.edu/phoenix-cares/.

Sample 3

Civility and Online Etiquette: Civility and decorum are expected at all times. You are welcome to your own opinion and encouraged to express it, but you must do so in a mature and sincere manner. You must also make sure your opinions are informed and well-supported – this is not your personal soapbox. You may find it helpful to review the UWGB guidelines for online etiquette, located at http://online.uwc.edu/technology/etiquette.

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Preferred Name and Pronouns

Many instructors choose to list their preferred name and pronouns to promote an inclusive classroom environment. Click “show” to see sample language for your syllabi.

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Sample 1

Names and Pronouns: During the first week of class, I will ask you to write your preferred first name on the class sign-in roster. I will also invite you to make a nametag to use in class that includes your preferred gender pronouns. I see sharing gender pronouns as a gesture of respect and a reminder that we should not make assumptions about gender based upon physical appearance, names, etc. If you misgender someone (i.e., call someone who identifies as a woman “he,” or vice versa), the best practice is to apologize (concisely) and move on, without making a big scene.

Sample 2

Names, Pronouns, and Gender: If you have changed your name (officially or unofficially) from what appears in SIS, go by a nickname, or wish to specify a set of preferred or most appropriate pronouns, please feel free to ask me in person or by email. Everyone in this class has the right to be addressed and understood by their right name and their gender identity, and no one has the right to challenge anyone else’s self-identification. Everyone deserves trust and respect.

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Class Attendance Policy

UWGB instructors adopt a wide variety of classroom attendance policies. Click “show” to see sample language for your syllabi.

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Sample 1

Attendance is required, not simply because you need to be present to learn, but also because we need you as part of our learning community. If you miss class, you are responsible for getting notes from a classmate and for checking email and D2L/Canvas for updates. If you miss consecutive days of class, please send me an email to inform me of your situation. Please arrive to class on time, as latecomers are a distraction to everybody in the room. Because I give all students three absences without penalty, I do not keep track of the reasons for every absence. If you have a special excused absence, such as university business, military service, or a serious family emergency, however, please do let me know.

Sample 2

Your participation is welcomed and encouraged as this is a gathering place where we can improve our listening and speaking on a range of social problems and issues. Participation will be evaluated in terms of evidence:

  1. of your preparedness for class (timeliness of assignments, demonstrating you have read the materials, etc.)
  2. that you are present in class in both body and mind (alert, paying attention, listening respectfully, etc.)
  3. of your active participation (asking questions, offering your perspective, providing constructive feedback to your colleagues, etc.)
  4. of your leadership and participation in small group discussions in class.

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Teaching Philosophy

Many instructors share their teaching philosophy explicitly with students. Click “show” to see sample language for your syllabi.

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Sample 1

My general philosophy is I want to encourage you to think critically and observe the holistic connections between ideas. I am less interested in your recitation of terms and concepts and more in your understanding of how what we discuss in class ties together. I encourage you to challenge and debate what you learn in class, and never be afraid to ask questions.

Sample 2

TEACHING VALUES: 

You can count on me to do these things:

  • Give your exam review one class prior to the exam.
  • I do not have any trick questions on the exam, what we talk about is what you will see.
  • We may go off topic as we explore different questions and ideas that you are interested in instead of what is exactly on the syllabus.
  • I will be as forgiving as I can with attendance, late assignments, and accommodating to you, but I will hold to the rules of the syllabus to ensure understanding and transparency.
  • I will be a resource for you to grow from and a soft landing pad should you make a mistake.
  • We will use collaborative-based learning as much as possible in this class to help you to be engaged in your learning.

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Digital Devices in the Classroom

Many instructors include policies about the use of electronic or digital devices within the classroom. There is a wide variety as to how instructors tackle this issue. Click “show” to see sample language for your syllabi.

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Sample 1

Electronic Devices in the Classroom: There is now overwhelming evidence, based on systematic research, that “multi-tasking” with digital devices interferes badly with learning. Even having a smart phone on the table or desk takes a toll on concentration. Please silence and stow (out of sight) all mobile phones during class. No texting or messaging in class. If you are experiencing a personal emergency that requires you to take calls or receive text messages, consider taking advantage of the three emergency absences that I allow. Otherwise, please let me know about your situation and try to minimize disruptions. You may use a laptop computer, e-reader, or tablet in class for referring to assigned course materials, for in-class assignments, and for taking notes (although, based upon research into note-taking, I do not recommend that you try to type notes in class). Please avoid the temptation to check email, browse the web, etc., during class. If you have trouble staying focused on class, I recommend that you turn off wifi access unless you need it for a specific assignment or discussion.

Sample 2

Personal electronics – You may use your laptop or mobile devices to read the e-book version of the text or complete in-class assignments and exercises. However, using them for any activities that are not class-related activities is against course policy. Please also turn your cell phone to silent or turn it off altogether.

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Late work/deadline policy

Most instructors include transparent language describing late work and/or policies about deadlines on their syllabus. Click “show” to see sample language for your syllabi.

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Sample 1

LATE ASSIGNMENTS:Late assignments will be accepted as circumstances in life do happen, but please be aware that scores will drop by 10% for each class session late.

Sample 2

Deadlines: Deadlines are important. They help us plan. They motivate us. They keep us on the same page so that we can work together. Submitting your work on time is an important part of completing assignments for college classes, not to mention other aspects of your life. I understand, however, that you may experience an emergency or other circumstance that could prevent you from submitting your work on time. If this happens, please communicate with me as soon as reasonably possible to negotiate an extension. (The only way to get an extension is to ask for it.) Then, when you have completed the assignment, please let me know via email. Keep in mind that if you submit late work, you may miss out on an opportunity to collaborate with or receive feedback from your peers, and your feedback from me may be delayed or reduced, depending on the situation.

Sample 3

Exams (Making Up): Because I understand that illnesses and unexpected emergencies do arise, I will allow you to make up one exam during the semester, under the condition that you exercise due diligence by contacting me with an email or phone message before the end of the class session when the exam takes place. At that time, you must let me know when you can take the exam within the next two business days. It is your responsibility to follow up immediately to schedule a make-up exam. (Note: make-up exams may differ from in-class exams.)

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Student Resources to Consider:

UW-Green Bay offers a wide variety of support services for our students. Such services provide students the opportunity to spend more of their mental and physical energy on intellectual and personal growth. You may wish to include each resource on your syllabus, or, you may prefer to refer them to websites such as Phoenix Cares, which provides information to many (but not all) of these services. Click “show” to see sample language for your syllabi.

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Counseling and Health Centerhttp://www.uwgb.edu/counselinghealth/,SS1400, (920) 465-2380, Free 1:1 Counseling and Nursing visits. Provider visits at low or no cost.  

Division of Student Affairs & Campus Climate resources:  http://www.uwgb.edu/student-affairs/ 

Multi-Ethnic Student Affairs: http://www.uwgb.edu/mesa, Union 150, (920) 465-2720, mesa@uwgb.edu  

Career Services, SS 1600, (920) 465-2163, careers@uwgb.edu  Assistance with choosing majors/minors, exploring career options/fields, gaining experience/internships and preparing for success after graduation including seeking postgraduate employment & application to graduate & professional school.  

Office of Student Life, Union 150, (920) 465-2464, www.uwgb.edu/student-life/- Events, activities and student organizations. 

Pride Center, Union 153, (920)-465-2167, christis@uwgb.edu  and https://www.facebook.com/uwgbpridecenter/notifications/ 

Veteran’s Services, SS 1100, (920) 465-2075, http://www.uwgb.edu/veterans/  

Phoenix Emergency Grant Program: Facing a financial emergency? Apply for a one-time grant of up to $1,000 to pay for unanticipated financial expenses. http://www.uwgb.edu/emergencygrant/

Pride Center: Visit UU 150 for “a safe, supportive, and welcoming environment for LGBTQ people and their allies.” https://www.uwgb.edu/pride-center/

The Learning Center (TLC): Free academic support, mentoring, and study groups. Visit the TLC on the Plaza Level of the Cofrin Library (CL 206). http://www.uwgb.edu/learning-center/

Writing Center: Drop by CL 206 (or call 920-465-2958) to make an appointment to go over your papers, etc., with a writing tutor. Even highly skilled writers benefit from having another writer review their work. http://www.uwgb.edu/writing-center/. Online tutoring is available.

Education Center for First Nations Studies: Visit with and learn from First Nations elders in an informal setting. Drop by Wood Hall 410 for more information.

The Learning Center

http://www.uwgb.edu/learning-center/about-us/

Sample 1

TLC offers FREE academic support in a variety of undergraduate subjects each semester. Courses affiliated with mentoring vary each semester during the spring and fall semesters. One-on-one sessions, drop-in hours and study groups are held by academic mentors that are subject area experts who have successfully completed the course, usually with the same professor. They are able to answer questions, review course material, assist with preparing for exams, guide discussion and provide tips on study strategies in the content area.

Phoenix Cares/Basic Resources

Sample 1

Basic Resources: Any student who has difficulty affording groceries or accessing sufficient food to eat every day, or who lacks a safe and stable place to live, and believes this may affect their performance in the course, is urged to contact the Dean of Students for support. Furthermore, please notify me or your academic advisor if you are comfortable doing so. This will enable us to connect you with an array of resources available on campus. You can also find information about these resources on our Phoenix Cares website: http://www.uwgb.edu/phoenix-cares/

Phoenix Emergency Grant Program

More information: http://www.uwgb.edu/emergencygrant/

Sample 1

Do you need help dealing with an unexpected financial challenge?

Do you have:

  • An unexpected car repair?
  • A job loss that is making it difficult to pay your rent or other bills?
  • An unexpected medical or child care expense?
  • Another type of financial emergency?

Then you may be eligible to apply for a Phoenix Emergency Grant.

For many students, a single unexpected expense can put their college goals in jeopardy. Last year alone, over 43% of first year students reported facing financial challenges that significantly impacted their ability to be successful in college.

To help students weather these financial emergencies, UWGB has created an Emergency Grant Program.

The UWGB Emergency Grant Program can provide undergraduates with a one-time grant of up to $1,000 to pay for unanticipated financial expenses that could otherwise interfere with students’ ability to stay in college and complete their degree.

Campus Cupboard

Sample 1

The Campus Cupboard is a student organization run by students, with the mission of providing an on-campus food pantry, clothing closet, and cleaning/personal hygiene products to ensure adequate basic needs are met of all students, faculty, and staff.  The Campus Cupboard and Clothes Closet are located in the new ‘CK One’ space in Rose Hall 140 (in the corridor section between Wood and Rose Halls).
How to access the Cupboard

Students, staff, and faculty may use their university ID’s to access CK One, using a card swipe, between the hours of 7:00am and 9:00pm.
Contact advisor Dana Johnson by phone at 920-465-2346 or johnsond@uwgb.edu if you have questions or technical difficulties in entering the space.

Crisis and Mental Health Resources

Sample 1

We all have stresses and struggles in our lives. Conflict with friends or family, break ups, other kinds of loss, academic concerns, or issues with work/life balance. In addition to day-to- day life stresses people can have more long-term concerns (Depression, Anxiety, substance use concerns, eating concerns, etc…) The good news is your campus has free resources available to you to address these needs. When a concern arises or if you have any questions please seek out support from the UWGB Counseling and Health Center (920-465-2830). No concern is too big or too small.  

In addition, if an urgent situation arises or if you or someone you care about is considering suicide or hurting others, don’t wait.   Call the Counseling and Health Center (920-465-2380), Public Safety (920-465-2300), the local Crisis Center (920-436-8888), or 911 for immediate assistance.  Don’t take a chance. Let a professional help. Act now. 

UWGB Public Safety : https://www.uwgb.edu/publicsafety/ 

Counseling and Health : http://www.uwgb.edu/counseling-health/ 

Brown County Crisis Center : http://www.familyservicesnew.org/crisis-center/ 

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Syllabus Snippets

The resources below are free for use and/or modification as you build your syllabi.

Disability Services

For more information see: http://www.uwgb.edu/disability-services/resources/faculty/

UW-Green Bay Policy on Individuals with Disabilities

If you need accommodations due to a disability, you must provide appropriate documentation to the Disability Services Office (Student Services Building, Room 1700, 920-465-2841 or email dis@uwgb.edu). Accommodation Request form completed by DS office will be delivered by you to me to discuss and implement reasonable accommodations. It is important that you do this early in the term as some accommodations can take several weeks to arrange.

Sample 1

In accordance to UW-Green Bay policy, if you have a disability and need academic accommodations, please contact the Disability Services Office (465-2841, dis@uwgb.edu or Student Services Building Room1700) as soon as possible as some accommodations may take a several weeks to arrange. Once you are eligible for accommodations, you will need to contact me to discuss how accommodations will be implemented. To maintain the confidentiality of your request, please do not approach me before or after class to discuss your accommodation needs.

Sample 2

Consistent with federal laws and the policies of the University of Wisconsin, it is the policy of UW-Green Bay to provide appropriate and necessary accommodations to students with documented disabilities. If you are require any accommodations, please contact the Disability Services Coordinator at 465-2841 as soon as possible to discuss what accommodations you need to have equal access. It is important that you do this early in the term as some accommodations can take several weeks to arrange. If you want additional information, please do not hesitate to contact me.

Bereavement Policy

For more information see: https://www.uwgb.edu/dean-of-students/assistance-advocacy/bereavement-policy.asp

Student Bereavement Policy

Upon approval from the Dean of Students, students who experience the death of a loved one are allowed one week, commencing from the day of notification to the Dean of Students, of excused absence. Students may also take a Bereavement Leave of Absence for the semester in which the death occurs. Permission to do so will occur upon consultation with the Dean of Students.

Academic Misconduct

UWS 14.03-14.04

UWS 14.03Academic misconduct subject to disciplinary action.

(1) Academic misconduct is an act in which a student:
(a) Seeks to claim credit for the work or efforts of another without authorization or citation;
(b) Uses unauthorized materials or fabricated data in any academic exercise;
(c) Forges or falsifies academic documents or records;
(d) Intentionally impedes or damages the academic work of others;
(e) Engages in conduct aimed at making false representation of a student’s academic performance; or
(f) Assists other students in any of these acts.

(2) Examples of academic misconduct include, but are not limited to: cheating on an examination; collaborating with others in work to be presented, contrary to the stated rules of the course; submitting a paper or assignment as one’s own work when a part or all of the paper or assignment is the work of another; submitting a paper or assignment that contains ideas or research of others without appropriately identifying the sources of those ideas; stealing examinations or course materials; submitting, if contrary to the rules of a course, work previously presented in another course; tampering with the laboratory experiment or computer program of another student; knowingly and intentionally assisting another student in any of the above, including assistance in an arrangement whereby any work, classroom performance, examination or other activity is submitted or performed by a person other than the student under whose name the work is submitted or performed.

History: Cr. Register, February, 1989, No. 398, eff. 3-1-89.

UWS 14.04Disciplinary sanctions.

(1) The following are the disciplinary sanctions that may be imposed for academic misconduct in accordance with the procedures of s. UWS 14.05, 14.06 or 14.07:
(a) An oral reprimand;
(b) A written reprimand presented only to the student;
(c) An assignment to repeat the work, to be graded on its merits;
(d) A lower or failing grade on the particular assignment or test;
(e) A lower grade in the course;
(f) A failing grade in the course;
(g) Removal of the student from the course in progress;
(h) A written reprimand to be included in the student’s disciplinary file;
(i) Disciplinary probation; or
(j) Suspension or expulsion from the university.

UWS 14.04(2) (2) One or more of the disciplinary sanctions listed in sub. (1) may be imposed for an incident of academic misconduct.

History: Cr. Register, February, 1989, No. 398, eff. 3-1-89.

Other Policies to Consider

Veteran’s Services

See: http://www.uwgb.edu/veterans/absence/

Active Duty Absence / Withdrawal (Dropping all courses after the term begins)

Students that are activated for the military may request a complete withdrawal. Individual (not unit) orders are needed if you withdraw during a semester. These orders need to be given to the following offices: Registrar, Bursar, Financial Aid and Residence Life (if applicable).

  • Tuition and Fees-Activated students should be given the opportunity to earn his/her grade or a full refund of tuition should be made.
  • Room and Board-Activated students should be given a refund for the unused portions of room and board contracts.
  • Financial Aid-For students receiving financial aid at the time of their withdrawal, please be aware that the financial aid office is required by federal regulation to calculate the amount of aid (if any) that must be returned. This applies to any student that withdraws and there is not an exception for military deployment. Depending on the amount of aid received and the date of withdrawal in that semester, you may have to repay a percentage of aid to the appropriate aid programs.

Classes While Activated

If you are interested in doing an independent study during the time you are gone, we encourage you to work out the details with your instructor and fill out the independent study form before you leave. Please contact Elaina Koltz in the Financial Aid Office if you plan to take a class while activated. We want to make this process as easy as possible.

Miscellaneous Reminders

  • Email Account-Please contact the Help Desk at helpdesk@uwgb.edu to extend the activation of your UWGB email account.
  • Parking Decal Refund-If withdrawn within the first 4 weeks, you may be eligible for a parking refund. Take decal to the parking office to complete a form. Refunds will be mailed.
  • Library Books-Return any library books, media services equipment, etc.
  • Dining Points-Remaining balance of dining points and pass points are refundable less a $25 dollar administration fee. Online request submission: http://www.uwgb.edu/union/forms/

Readmission

When you return to UW-Green Bay, you need to fill out the application for readmission at www.uwgb.edu/admissions – click apply now. This is to update your account. Also, the admissions office will need an official transcript for any classes you may have taken at another institution while activated.

Federal student loan and additional financial aid information

The federal government provides options for servicemen and women who are being deployed for active duty and who have student loans. As a deployed service member, you may be eligible to delay or temporarily suspend making loan payments to reduce the burden on you and your family. In general, service members will fall into one of three categories:

  • Those currently enrolled in school, have taken out student loans, and are being called to active duty.
  • Those within the grace period of their student loans, have yet to make a first payment, and are being called to active duty.
  • Those currently making payments on student loans and are being called to active duty.

The key for you is to contact the lender or the agency that services your student loans to see if you are eligible for the delayed or suspended repayment benefit. For many students that servicer will be Great Lakes Higher Education Corporation (GLHEC). GLHEC has an on-line resource that any service member can refer to regarding options available to them. You can find that resource at www.mygreatlakes.org/deployment . Although the information is available to anyone at this site, you still must contact your lender or loan holder (if it is not GLHEC) so it can be finalized.

Other financial aid information:

The financial aid application is an annual process and you can file your aid application in advance of your readmission to the University. You can file the Free Application for Federal Student Aid (FAFSA) online by going to www.fafsa.gov and completing the form for the aid year for which you plan to return.

The Learning Center

http://www.uwgb.edu/learning-center/about-us/

TLC offers FREE academic support in a variety of undergraduate subjects each semester. Courses affiliated with mentoring vary each semester during the spring and fall semesters. One-on-one sessions, drop-in hours and study groups are held by academic mentors that are subject area experts who have successfully completed the course, usually with the same professor. They are able to answer questions, review course material, assist with preparing for exams, guide discussion and provide tips on study strategies in the content area.

Phoenix Emergency Grant Program

More information: http://www.uwgb.edu/emergencygrant/

Do you need help dealing with an unexpected financial challenge?

Do you have:

  • An unexpected car repair?
  • A job loss that is making it difficult to pay your rent or other bills?
  • An unexpected medical or child care expense?
  • Another type of financial emergency?

Then you may be eligible to apply for a Phoenix Emergency Grant.

For many students, a single unexpected expense can put their college goals in jeopardy. Last year alone, over 43% of first year students reported facing financial challenges that significantly impacted their ability to be successful in college.

To help students weather these financial emergencies, UWGB has created an Emergency Grant Program.

The UWGB Emergency Grant Program can provide undergraduates with a one-time grant of up to $1,000 to pay for unanticipated financial expenses that could otherwise interfere with students’ ability to stay in college and complete their degree.

Campus Cupboard

The Campus Cupboard is a student organization run by students, with the mission of providing an on-campus food pantry, clothing closet, and cleaning/personal hygiene products to ensure adequate basic needs are met of all students, faculty, and staff.  The Campus Cupboard and Clothes Closet are located in the new ‘CK One’ space in Rose Hall 140 (in the corridor section between Wood and Rose Halls).
How to access the Cupboard

Students, staff, and faculty may use their university ID’s to access CK One, using a card swipe, between the hours of 7:00am and 9:00pm.
Contact advisor Dana Johnson by phone at 920-465-2346 or johnsond@uwgb.edu if you have questions or technical difficulties in entering the space.