Storage Space Limits

You may have noticed that your WordPress dashboard says that you are limited to 200MB of storage.  We know that some people out there plan to upload a lot of media (images, videos, ect.) to their site and we don’t want to discourage that.  However we do want to encourage good web media habits.

If you are going to be uploading a lot of images to your site and giving students the ability to do so as well I would highly recommend using the “Resize Images on Upload” plugin.  This will ensure that you and your students are not uploading enormous images to your sites and needlessly wasting space.  Many times people will not resize or crop images before uploading them to a site which causes their pages to load much slower than they should. By using this plugin any image uploaded will automatically be resized based on the dimensions you set so that you don’t have to worry about running low on space.

Also we highly recommend using for you video hosting needs as their service will automatically convert your videos to web safe and web friendly formats.  In addition adding youtube videos to your WordPress site is extremely easy.

If, in the end, you do end up needing more space please send us a request and will be happy to expand your resource allocation.


How do I change the order of my posts?

There might come a time when you deiced that you need to do a lot of updating on your site all at once.  When you are creating new posts it’s important to remember that the order you publish new posts in is important.  Remember “posts” are your news feeds or blogs and this mean they will display with the most recently published ones at the top.  We frequently consume WordPress RSS feeds throughout campus on various sites and these feed will display your posts in the order they are publish as well.

In order to change the order on your posts I would recommend simply changing the publish date.  WordPress automatically fills this field in when you hit publish however you can edit it.


By clicking Edit next to Publish immediately you can specify an earlier date which will place the post before more recently published posts.  It’s also important to mention that you can schedule posts to auto-publish in the future using this same method.

How to create new WordPress posts from Word 2013

When you open up Word go to File > New Then select the “Blog post”.

Then click “Create”

Once the template downloads (first time only) you will be prompted to create a new account.

In the “Choose a blog provide” box select WordPress

Then you will be prompted to fill in your account details.

Blog Post URL:

Your username is your campus username and password.

If you manage multiple blogs you will be requested to select which one you want to connect to:

You can add as many blog to Word as you would like but you need to go through this process for each blog.

Notable Features


Publish: Will publish your document out to your blog with a single click.

Insert Category: Will load your category list and allow you to select from the list of existing categories.

Open Existing allows you to open and edit your existing posts.

Manage Accounts: Allows you to add additional accounts to Word.

Things to remember


The styling in your document may not always carry over to the site. THIS IS FOR GOOD REASON. Many times content creators utilize bad practices when creating content in Word documents like tons or red text or multiple fonts and various text sizes. I’m sure that this is done with good intention however, it is not web friendly. To call out text please utilize the “Styles” section to apply formatting to your text.

These styles translate to text that will use the pre-defined formatting determined by the WordPress Theme style sheet. Trying to override these styles is highly discouraged.


Embeding YouTube videos in post and pages

There is an easy way for you to embed YouTube videos in your WordPress sites.  Many people have sent in questions asking for help with iframes and embed codes but for YouTube and some other sources iframes and embed codes are not necessary.  All you need to do is simple copy the URL to the video you want and paste it into WordPress post. 

For example:


The great thing about this is that it will embed the video using the flash object method. The reason this is good is because YouTube recently decided to encrypt all of their sites traffic using SSL. This makes the embedding less desirable as it can cause issues on pages that do not use SSL encryption.

Editor is Blank


If you open up a page or post after logging in only to see that the page you want to edit is empty it is likely because of a bad character.  Bad characters are often a result from copying content from Word documents and pasting that content into the editor.

Some things to note:

  • The system can’t process these characters correctly when it’s loading the editor so it won’t load anything at all.
  • If you click the update button when you see nothing in the editor it will remove your content from the front-end of the site.
  • Even though you see a blank screen in the back-end, on the front-end the information will still be displayed (unless you update).
  • The original content is still retained in the database which allows it to show up on the page on the front-end.
  • If you accidentally click the update button you can always go back to a previous revision by clicking the Browse link in the Publish box

If you see a character like the one circled in red on your site you have a bad character in your content.Screen Shot 2014-05-05 at 8.37.00 AM

How to fix the problem:

  1. Copy the content from the original source or the page again.
  2. Re-paste it into the editor using the “Paste from Word” buttonScreen Shot 2014-05-05 at 8.43.37 AM.
    • If you don’t see the “Paste from Word” button you need to expose it by clicking the “Show / Hide Kitchen Sink” button Screen Shot 2014-05-05 at 8.45.15 AM.
  3. If the character is still there find it and delete it.

Problem prevention:

You can prevent this problem from occurring by using the “Paste from Word” button mentioned above in most situations.  Using the “Paste from Word” whenever you paste content for your site from Word will also remove bad formatting information that Word adds when you copy content.  This formatting information can cause issues like this and has the added effect of preventing your site’s style sheet from properly formatting your content.  This makes the content you pasted looked different from the rest of your site breaking consistency.