Form 1095-C Available Online

IRS Tax Form 1095-C is available online in the MyUW portal. The statement is located in the Payroll Information module under the Tax Statements tab. Paper copies of the 1095-C were mailed to employees via U.S. mail in February 2018 using the same address as the W-2 Form distribution.

The UW System is providing Form 1095-C to all employees who were full-time, as defined by the Affordable Care Act (ACA), for all or some months of 2017. The information on this form will be used by the IRS to determine whether individuals and/or employers are subject to penalties under the ACA’s individual and employer mandates. Employees should retain Form 1095-C with their tax records.

In addition to Form 1095-C, some employees will receive a Form 1095-B from their insurance carrier. Form 1095-B reflects health insurance coverage provided to an employee or their family member(s) during the previous calendar year. Form 1095-B also documents employee compliance with the ACA Individual Mandate. Employees should retain Form 1095-B with their tax records.

For more information regarding Form 1095-C, Form 1095-B and the ACA, visit the UW System Human Resources website: Affordable Care Act (ACA). If you have questions regarding your Form 1095-C, contact the UW System Service Center at or (855) 489-7877 or (608) 262-0600.

If you have any questions regarding Form 1095-B, contact your health insurance carrier that provided the form.

Source: UW Service Center

Bellin Run


It’s time to get registered for the 42nd annual Bellin Run!  The event will be on Saturday, June 9, 2018 in Green Bay. UW-Green Bay is part of the Corporate Challenge, which gets you these perks:

  1. If you register by May 1st, you will receive an early registration incentive gift with the Bellin Run logo on it
  2. If you register by May 15th, your race packet (bib and race shirt) will be delivered directly to UWGB about a week before the event.

Friends and family can be registered on our team so that they receive these benefits as well.

Also, due to a wellness grant from the Department of Employee Trust Funds (ETF), the first 50 UW-Green Bay employees who register will receive $10 off of their registration fees. NOTE:  This discount (promo) code is only for use by UW-Green Bay employees.  If you are registering family members or friends, please note that the $10 discount is only applicable to employee’s registration fees.  Unauthorized users will be asked to reimburse us for the registration fees.

To register on the UW-Green Bay team, go to and click on Register Today.  There are options for both the 10K and the Children’s Run.  At the registration page, you will input some basic information, and then choose Corporate Challenge and Join Team.  Search for UW-Green Bay and input our team password: 840.  On the payment page, input coupon code 18BR10 (for employees only), which will discount your registration by $10.

Aaron Maternowski is our team captain, and he can be reached at or ext. 2985 if you have any questions.

Last year, we had 24 employees who participated in the Bellin Run.  Get out and enjoy some fun with co-workers, family and friends by participating in friendly competition and promoting a healthier lifestyle!


Summer Prepay Insurance Premium Deduction Schedule for 2018

Summer prepay insurance premiums will be deducted from March 30, May 1, and/or June 1 paychecks for the following employee groups:

  • Academic (9-month) employee who will be returning to UW employment in the fall of 2018.
  • Academic (9-month) employee with a summer service/summer session appointment.

Why are Summer Prepay Insurance Premiums Deducted in the Spring?

The additional summer prepay insurance premium deductions are taken to continue an employee’s insurance coverage through the summer (contract break) months. These additional premium deductions must be taken in the spring, along with regular monthly premium deductions, since insurance premiums cannot be deducted from summer service/summer session earnings.

What if an Employee’s Employment Status Changes?

If an employee’s summer 2018 or fall 2018 employment status changes after they have already had summer prepay deductions, they may receive refunds for the summer prepay deductions. If an employee will be terminating employment, and will not return in the fall, they should contact the human resources office immediately for assistance in determining their employment termination date and the date their insurance coverage will end.

Employees who anticipate that they will experience any other status change; marriage, adoption, divorce, etc., should contact the human resources office immediately so they understand the impacts to their insurance benefits.

What if an Employee does not Have Summer Prepay Insurance Premiums Deducted?

If an employee does not have summer prepay deductions taken in the spring, and then has a summer session/summer service appointment, they will be billed directly for payment of the additional premiums due to provide them with insurance coverage during the summer months. Payment must be made by the billing invoice due date to insure that insurance benefits are not canceled due to non-payment.

2018 Summer Prepay Deduction Schedule

Important: This schedule outlines premium deductions for an employee scheduled to return to fall 2018 UW employment, or who has a summer appointment and is then terminating. Most employees will have deductions taken according to this schedule. Human resources offices can assist employees whose deduction schedule may vary from the schedule below based on appointment, summer employment, fall return date, or termination date.

Paychecks on Which Premiums will be Taken Insurance Premiums to be Taken
March 30, May 1, June 1 Health and other insurance deductions for programs in which you are enrolled.* Regular premium deduction PLUS one summer premium deduction.
May 1  Income Continuation Insurance Regular premium deduction PLUS two summer premium deductions.
June 1  Income Continuation Insurance Regular premium deduction PLUS one summer premium deduction.

*Does not include Flexible Spending Account (FSA) or Health Savings Account (HSA) deductions. These deductions are calculated based on a 9-month schedule for academic (9-month) employees so no additional premiums are taken for these programs.

*Does not include Tax-Sheltered Annuity (TSA) and Wisconsin Deferred Compensation (WDC) deductions. These deductions are based on an employee’s earnings. Since the employee will not have earnings during the summer months, there are no additional premiums taken for these programs.

*Opt-Out Incentive and Health Savings Account (HSA) employer contribution will continue to be processed during the summer months for these programs.

How Will Summer Prepay Appear on Earnings Statements?

Summer prepay will appear as a lump sum amount on earnings statements. All deductions taken pre-tax (most medical-related premiums and a portion of State Group Life Insurance premiums) will be added together under the name ‘Prebtx’ and all deductions taken post-tax (most life insurance premiums) will be added together under the name ‘Preatx.’ Note: ‘Prebtx’ stands for before tax or pre-tax and ‘Preatx’ stands for after tax or post-tax.

Regular benefit deductions for the month will continue to be listed under the plan name. These deductions are typically taken on a pre-tax basis. If an employee has one extra deduction for each plan, there will be a total listed under Prebtx or Preatx on each earnings statement impacted by the additional deductions.

Important: To verify accuracy, employees should review their earnings statements to ensure that their insurance deductions are accurate for their situation. If insurance premiums are not collected through the summer prepay deductions process, employees will be billed for premiums. In this case, employees must remit timely premium payments to continue their insurance coverage.

For questions, please contact Human Resources at or (920) 465-2390.

Source: UW Service Center

Student employee hours limit increases to 40 hours the week of March 11 – 17

The student employee hours limit increases to 40 hours per week the week of March 11 – 17, 2018.  The hours limit is in place to make sure we are in compliance with the Patient Protection and Affordable Care Act (ACA).  The hours limit returns to 25 hours per week starting Sunday, March 18th.  Please review the 2018 Student Bi-Weekly Payroll Schedule at:

If you have any questions, please contact Human Resources at or ext. 2390.

Onsite Health Screening on April 25th – more time slots added


Did you try to register for a health screening on April 25th, only to find out that all the time slots were already full?  Well Wisconsin was able to add 40 more time slots, so please log in to the StayWell website if you would like to register for a health screening.

There will also be another onsite health screening on Friday, September 21, 2018 in the Phoenix Room of the University Union, and registration is open for this date as well.

Please review this blog post for details:

Please contact us at or ext. 2203 if you have any questions.

Welcome Aubrey Schramm!

Aubrey Schramm, Assistant Director of Admissions for Regional Recruitment, was welcomed on March 1, 2018.  Prior to coming to UWGB, she was the Manager of Statewide Recruiting for UW Colleges.  She also worked for the Department of Public Instruction as an Education Specialist, was the Registrar at Bellin College, Student Services Coordinator and UW-Marinette, a Student Leadership & Involvement Center Coordinator for UW-Oshkosh, and the Assistant Director of Adult Degree Programs, Admissions Advisor, and International Admissions Specialist during her previous years working at UWGB.

Aubrey has an M.S. in Education-Counseling from UW-Oshkosh and a B.A. in Human Development from UWGB.  She is actively involved with Type 1 diabetes awareness building and advocacy.  She loves family time, skiing, boating, traveling, and spending time with animals.

Aubrey is from New London, Wisconsin, and has a husband named Barry, a daughter Ciri (7), and a son Kane (5).

She says, “I am very excited to return to UWGB, to continue building collaborative relationships across four campuses, as well as the opportunity to serve the student, schools, and communities throughout the new Coastal region!”

Welcome, Aubrey!

Employee Spotlight: Brent Haack

Brent HaackName: Brent Haack

Position at UWGB: Events Coordinator at the Kress Event Center

Summary of what you do: Besides coordinating events here at the Kress, I schedule the rooms throughout the building, supervise an event staff of 30 students, and help with other facility needs when asked.

How long have you been employed: 18 Months

Brief history of employment with UWGB: Outside of the four years I worked as student at the Kress Event Center, I started an LTE position as the Event Coordinator in September of 2016. After my LTE position, I applied to be the full time Events Coordinator and started my new position last July.

Three words that describe you: GB Alumni, Hardworking, Responsible

Personal interests: Sports, Outdoors, and Traveling

Random facts/interests: I owned a landscaping and snow removal business for 6 years named “Haack All Season Services LLC”.

Are you messy or organized? Organized

Do you have an office nickname? What is it?  Hawk

If you could interview one person (dead or alive) who would it be?  Michael Jordan

If you could witness any historical event, what would you want to see? The First Super Bowl

If you were an animal what would you be? Dog

If your house was burning down, what’s the one non-living thing you would save? My Cell Phone

Motto or personal mantra? Live every day to the fullest!!!

Tell us a little bit about your family. I have 3 brothers and a sister. One brother older than me, twin brothers that are younger than me, and my sister is the baby of the family.

What aspect of your role do you enjoy the most? Being able to work with College Students

What did you want to be when growing up? Business Owner

What do you like to do in your spare time? Adventure the countryside

What do you like to do on your days off? I like to spend time with family and friends.

What else do you do for fun? In the winter, I enjoy snowmobiling.

What is the first thing you would buy if you won the lottery? A new truck

What is your favorite meal? My favorite meal is Chicken and Rice

What is your favorite sport? My favorite sport is Football

What kinds of hobbies and interests do you have outside of work? Something that has really gained my interest the last few years is hunting.

What’s the one thing, you can’t live without? My family

What’s your favorite thing to do in Green Bay? Attend Packer Games

Where is your home town? My home town is Mishicot, WI

Where would you like to go on a dream vacation? My dream vacation is a hunting trip to Montana or Canada.

2018 Runs and Walks


Looking for some fun events to stay healthy? Here’s a list of some area runs and walks coming up this year!



  • TBD: Phoenix 5K









  • TBD: Jingle Bell Run