Student Hours Reminder

As a reminder, UW-Green Bay student employees can work up to 40 hours per week starting May 14, 2017.  The hours limit changes to 20 hours per week from June 25th to July 8th, and then goes back to 40 hours per week from July 9th until August 19th, to make sure we are in compliance with the Patient Protection and Affordable Care Act (ACA).  Please review the 2017 Student Bi-Weekly Payroll Schedule at:

If you have any questions about this, please contact Human Resources at or ext. 2390.

Employee Appreciation Week Tips

Employee Appreciation Week Image

A good leader creates a work environment in which people feel appreciated and motivated.  When you recognize people effectively, you reinforce the actions and behaviors you want to see employees repeat, and promote an energized productive team!  During Employee Appreciation Week, we encourage you take a moment and show your appreciation towards a fellow co-worker, supervisor, or other staff member. Here are some ideas:

For Employee Appreciation Week:

  • Encourage all of your employees to take part in Employee Appreciation Week activities, including “Team Building Thursday”.
  • Send an e-mail, give a card, or post a note on the door of your employees thanking them for their hard work and contributions to UW-Green Bay.
  • Recognize employee achievements publicly, at a team meeting or on your department website.
  • Call an employee to your office to thank them (don’t discuss any other issue).
  • Bring treats or take your team out to lunch.
  • Make a banner to hang in your office or decorate an office bulletin board in recognition of your employees.

All year:

  • When you hear a positive remark about someone, repeat it to that person as soon as possible (Face-to-face is best, e-mail or voice mail are good in a pinch).
  • Hold monthly team meetings to discuss ‘big-picture’ goals and ‘day-to-day’ projects.  Evaluate a completed project and share what went well and what can be improved on.  Acknowledge individual and team accomplishments.
  • Empower your employees – ask them to lead a project, run a meeting, and represent your team on a committee or at an event.  Give special assignments to people who show initiative.
  • Look for opportunities for your employees to benefit from cross-training and professional development.
  • Establish a place to display memos, posters, photos and so on, recognizing progress towards goals and thanking individuals for their help.
  • Write a letter of praise recognizing specific contributions and accomplishments of your employees.  Share it with their next level supervisor.
  • Set achievable yet challenging goals for your team, measure progress, report results, and recognize their success.
  • Listen.  Great communicators listen more than they speak.  They ask questions to draw out the knowledge and opinions of their team, and team members feel affirmed that their opinion matters and they are valued.
  • Ask for employee’s ideas – even “pie in the sky” ideas.  Instead of rejecting a new idea or approach, pause and consider the possibilities. Consider what might work rather than what won’t.
  • Practice positive nonverbal behaviors that demonstrate appreciation, such as smiles or a handshake.

Fourth of July Salsa

4thJuly(Recipe from Two Peas & Their Pod)


  • 1 cup fresh blueberries
  • 1 cup diced strawberries
  • 1 cup diced jicama
  • 1/3 cup chopped cilantro
  • 1/4 cup finely chopped red onion
  • 2 tablespoons finely chopped jalapeno pepper, stemmed and seeded
  • Juice of 1 large lime
  • Salt, to taste
  • Tortilla chips, for serving


  1. In a medium bowl, combine blueberries, strawberries, jicama, cilantro, red onion, jalapeno, and lime juice.
  2. Stir until well combined.
  3. Season with salt, to taste.
  4. Serve with tortilla chips at room temperature or chilled.

Yield: 3 cups

Note-this salsa is also great with grilled fish or chicken. It is best eaten the day it is made.

Nutrition Facts for ¼ cup: 21 calories ∙ 5 g carb ∙ 0 g protein ∙ 0 g fat

Recipe provided by Bethany Soderlund, UWGB Dietetic Intern

The Farmer’s Market: A Rainbow of Opportunity

With Summer around the corner, let’s talk Farmer’s Market! The Farmer’s Market offers an abundant selection of fruits and vegetables. Visit the Green Bay Farmer’s Market on Wednesdays and Saturdays to support your local farming community and provide you and your family with nutritious produce.

Fresh fruits and vegetables come in a assortment of colors which means they contain a diverse selection of vitamins, minerals, and antioxidants needed to protect the immune system and prevent diseases including cancer. Produce also contains fiber. Fiber helps keep you fuller longer, aids in normal digestion, and regulates blood sugar levels. Fruits and vegetables offer our bodies a variety of health benefits.

Purchasing fresh produce might be a concern because they have a shorter shelf life. Keep produce fresher longer by storing in the refrigerator which slows the ripening process. Washing produce right before use also helps to increase the shelf life. If you do find yourself with expiring fruits and vegetables, try some of these ideas below:

  • Make a veggie stir-fry.Veggies
  • Grill veggies for a side.
  • Serve fresh cut veggies with hummus, guacamole or bean dip.
  • Dip apple slices in peanut butter.
  • Prepare a savory salsa with tomatoes, onion and peppers.
  • Toss a sweet salsa together with berries, mango and pineapple.

The Farmer’s Market is a perfect time to buy fresh fruits and vegetables.  There are so many delicious ways to use your Farmer’s Market purchases.  Discover the colorful and nutritious opportunities at this year’s Farmer’s Market beginning May 31st!

Article provided by Bethany Soderlund, UWGB Dietetic Intern


Employee Appreciation Week Winners Announced

Employee Appreciation Week Image















As part of Employee Appreciation Week, celebrated May 8 – 12, employees could register to win daily preferred parking and free lunch with campus leadership. And the winners are… Drumroll please…

Lunch with Leadership

  • Tiffany Perez Ferrando
  • Crystal Williams
  • Mai Lo Lee
  • Dolly Jackson
  • Nelson Pouliot

Daily Perferred Parking

Monday, May 8, 2017

  • Tracy Van Erem
  • Andrea Felmer
  • Tiffany Perez Ferrando

Tuesday, May 9, 2017

  • Loretta Rafter
  • Cindy Olson
  • Linda Peacock-Landrum

Wednesday, May 10, 2017

  • Aaron Maternowski
  • Joy Ruzek
  • Holly Keener

Thursday, May 11, 2017

  • Jenny Charapata
  • Lauri Welhouse
  • Hannah Fameree

Friday, May 12, 2017

  • Amy Bartelme
  • Patti Cole
  • Ryan Stewart

Congratulations to all the winners!

There’s No UWGB without U!”

Welcome Mariah Pursley!

Mariah Pursley, Provost Office-18On April 4, 2017, Mariah Pursley was hired as a University Services Associate 2 in the Provost and Vice Chancellor’s Office, a temporary role she had been filling since January 3, 2017. Prior to her current role, she was employed in several different student employment appointments on campus.

Mariah received her Bachelor’s Degree from UWGB in Democracy and Justice Studies and History, with a minor in Women’s and Gender Studies.

Mariah is from Stevens Point, Wisconsin.

Welcome, Mariah!

Welcome Colleen Cowling!

Central Receiving, Colleen Cowling-1Colleen Cowling was welcomed on March 2, 2017, as a Receiving Area Coordinator in Institutional Services.  Prior to joining UWGB, Colleen was employed by WPS for three years.

Colleen is active in the community by serving as a Special Olympics coach and volunteer.  In her free time, she enjoys basketball, softball, biking, camping, and traveling.

Colleen is from Kingsford, Michigan.  She has two sons–Russell and Bryce.

Welcome, Colleen!

Information Security Awareness Training

The University of Wisconsin System recently adopted UWS Administrative Policy 1032: Information Security: Awareness. This policy requires all employees to complete information security awareness training yearly. University employees have access to medium and high-risk data for themselves as well as others. Maintaining the security of that data from the continuous attack by hackers is a constant threat facing our employees.

As communicated via e-mail on 5/3/17, all Faculty and Staff are required to complete online training on Information Security Awareness by May 31, 2017. This training will provide employees with best practices on their role in protecting the university’s systems and data, and information on how to recognize the methods employed by hackers. The training will also provide information related to the UW-System information technology acceptable use policies. Training will take approximately ninety minutes and is self-paced, allowing you to come and go as you please until course completion.

Login information will be included in an e-mail from “University of Wisconsin-Green Bay” titled “UW-Green Bay Required Training: Information Security Awareness”.

Please contact Human Resources at or (920) 465-2390 with any questions and/or to request a reasonable accommodation.

Employee Spotlight: Jay Rickaby

Jay Rickaby

Name: Jay Rickaby

Position at UWGB: Facilities Maintenance Supervisor

How long have you been employed: Five + years

Brief history of employment with UWGB: I started in February 2012 as a Facilities Repair Worker-Advanced, and in 2015, I became the Supervisor.

Three words that describe you: Hard-worker, Creative, Dependable

Personal Interests: Playing with tools, building things, fixing things, gardening, fishing, movies, eating, being outdoors.

Random Facts/Interests: I live in an old granary barn with my wife, son, three dogs and 3 cats. We bought a 10 acre property in Brussels in November 2013 and moved into the barn. We been converting this barn into a home and are getting close to completion. On the property is an old log barn built around 1860 that we restored. Our next project is restoring the old Belgian 3 room stone house on the property. We also have a very large garden, grapes, berries, apple trees and other assorted fruit trees. We grow much of our own food and make apple cider.


- Are you messy or organized? Typically I am pretty organized.

- Describe what you were like at age 10? I liked to learn how things worked and liked watching builders. We were taught to work hard and I helped with building and chores around the home. I liked to fish and camp.

- If you could witness any historical event, what would you want to see? I would like to see what Green Bay looked like from the beginning of time every thousand years until the 1700’s and then see the changes every 10 years.

- If your house was burning down, what’s the one-non living thing you would save? Pictures.

- Least favorite food? Asparagus.

- Tell us a little bit about your family. I am married, 2 adult sons, 3 dogs and 3 cats. I am lucky to have my father yet and 2 brothers and 2 sisters.

- What advice would you give to recent new hires? Learn your way around. Ask questions and learn from experienced employees. Don’t be afraid to share ideas and offer suggestions. Be friendly.

- What are three career lessons you’ve learned thus far? Don’t be afraid to ask questions. Be honest. Be dependable and helpful.

- What aspect of your role do you enjoy the most? Great coworkers, good working conditions, weekends off (typically).

- What celebrity do people think you look like? We had an “old-time” picture taken once and I looked exactly like W.C. Fields.

- What did you want to be growing up? A heavy equipment operator. I would go and watch them work as a kid. My dad also worked on them and I got to ride on some.

- What is the first thing you would buy if you won the lottery? A vacation home in a warmer climate.

- What is your favorite meal? Buffets with a huge variety. Pizza.

- What one food do you wish had zero calories? Desserts!!

- What phobias do you have? Snakes.

- What is on your bucket list? Travel abroad.

Important Year End Information for Student Supervisors


This email contains information on:

  • Student Rehire Process
  • Important dates for graduating seniors and students not continuing
  • Summer ACA hours limitations
  • Federal Work Study balance reports
  • Summer Work Study
  • Posting a position in PRO
  • Earnings Statements & W-2 Form

It’s time to have a conversation with your students about their plans to continue working for Summer 2017 and/or Academic Year 2017-2018. Student supervisors received their Student Rehire Spreadsheet on Monday, April 24. As a reminder, those spreadsheets are due back to Human Resources ( by Friday, May 5, 2017.


The last day of work for graduating seniors and those not returning for the Fall Semester is May 12, 2017. This applies to all student employees, work study, or regular. If your student employee is graduating or will no longer be enrolled, you may have the option to hire them as a University Staff Temporary (UST) employee. All UST requests have to be approved by leadership before hire. Please contact Human Resources with any questions about this process.

If your student employee is graduating, HR will end their appointment. If your student employee is not returning for any reason besides graduation or their position is changing, please complete a Student Hourly Employment Form, select the appropriate action from the top dropdown (row 6), and complete the necessary information.


July A Pay Period (June 25, 2017 – July 8, 2017): Student Hours Limit of 20 hours for these two weeks

Tuesday, September 5, 2017: First day of classes for the 2017 Fall Semester


As a reminder, the Student Payroll Calendar outlines weekly hour limits.  During summer break, starting with the May B pay period (5/14/17-5/27/17), departments may allow students to work up to 40 hours per week.  As outlined on the calendar, the July A payroll (6/25/17-7/8/17) does have a weekly limit of 20 hours.  Note that the 25-hour per week limit for the academic year resumes with the September A payroll period on 8/20/17.


These reports are sent bi-weekly via email to students with an FWS award. This email contains FWS amounts and balances. Ask your FWS student employee(s) to provide you with these emails as a way to monitor award balances.  Monitoring FWS balances will assist you when scheduling hours and help avoid exceeding a student’s FWS award.


Limited Work Study funding is available for students that complete a summer financial aid application at note: Students do not need to be enrolled in summer courses to be eligible for Work Study funds; however, students must maintain adequate enrollment for Fall 2017.  As always, changes in credit load may impact financial aid eligibility.  Summer Work Study will begin on May 14, 2017.


Open positions should be posted in the Phoenix Recruitment Online (PRO) site.  Jobs can be submitted by completing an online form or by following the instructions found on the Student Employment website:


Earnings statements are available to all current student employees through access to the My UWGB Portal at and can be accessed at any time, from any computer that has an internet connection.  To login, the student will need to select UW-Green Bay, and then enter their UW-Green Bay user ID and password.  Access to the portal is tied to employment, thus, if employment ends, so will access to the portal.

2017 W-2 Forms will be sent to the student’s home address, and a copy will be available in the portal at the end of January 2018. Please have your students review their personal information on the portal. If the address listed is incorrect, please have your student change it in the portal. If you need further assistance, notify before the end of the year.


  • Student Employment Office (in Financial Aid)
    • Student employee concerns and questions
    • Part-time student employment opportunities
    • Off-campus employment through Work Study
  • Human Resources
    • Student employment eligibility
    • Appointment setup/details
    • Employment paperwork
    • My UWGB Portal access
  • Payroll and Benefits
    • Timesheets and hours
    • Payroll processing or earnings statements