Form I-9: Troubleshooting Access on Certain Browsers

When accessing the I-9 form from http://www.uwgb.edu/hr/forms/ or directly from U.S. Citizenship and Immigration Services at https://www.uscis.gov/i-9, you may experience issues with the form opening properly.  Below are suggested troubleshooting steps to open a fillable I-9 form.

The fillable I-9 form runs on the most recent version of Adobe Acrobat Reader.  Please be sure you have the most current version of installed on your PC and that you are using Internet Explorer.  If you are unable or prefer using a different Internet browser, you will need to follow the steps below to access the I-9 form.

Chrome

Go to https://www.uscis.gov/i-9.  After clicking on the I-9 link to open the form, there should be a dialogue box in the lower, left-hand corner of the screen that says “I-9.pdf open with ^.”  Click on the arrow and select “Always open with system viewer.”

This should fix the issue for any future attempts to open the form.

Firefox

From either one of the websites noted above, after clicking on the I-9 link to open the form, there should be a dialogue box that says “You have chosen to open.” Select the option “Open with Adobe Acrobat DC.”

As of now, it appears that the form will open by making this selection but will require you to follow the same steps for future attempts to open the form.

If you’re experiencing issues not noted here, please report those findings to Jenny Charapata, Human Resources Assistant, charapaj@uwgb.edu or extension 2326.

Assistant Coach (Women’s Soccer)

The Assistant Women’s Soccer Coach reports to the Head Women’s Soccer Coach and is responsible for assisting the Head Coach with all aspects of running a succesful Division 1 Women’s Soccer program.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Friday, January 27, 2017.

Winter Break Fitness Challenge – Week One

Great job to everyone who is exercising over winter break!  A total of 57 entries were submitted at the Kress Events Center from 28 employees who exercised there during week one of the Winter Break Fitness Challenge (January 2nd to January 8th).  Kristine Coulter’s slip was picked for the week one drawing, so she can select a Wellness prize.  Congratulations Kristine!  The Winter Break Fitness Challenge lasts through January 22nd, so keep exercising! :)

I-9 Form Compliance Training

Human Resources recently held three training sessions related to the updated I-9 form. There have been several changes, including new requirements on how to complete various parts of the form.  In order to remain in compliance with USCIS guidelines, most incorrect/incomplete I-9s must be returned to the department for editing and then returned to Human Resources before a new hire can be processed.

If you were unable to attend one of those sessions but would like to receive training, including how to access and complete the new “smart” I-9 form, please contact Jenny Charapata in Human Resources at charapaj@uwgb.edu  or 920-465-2326.

 

Wisconsin Retirement System (WRS) Webinars Offered in January

ETF is offering a series of 30-minute, live, interactive webinars designed to increase your understanding of Wisconsin Retirement System benefits. Individuals can also ask questions at the end of these sessions.

5 Basic Steps to Your Retirement: Consider this webinar your quick reference guide to starting the retirement process within the next 12 months. ETF will review: choosing a termination date, how to request a retirement estimate – and how to read and understand it. ETF will also cover how to schedule a retirement appointment and – drum roll here — how to submit the retirement application.

  • Wed, Jan 18, 2017 12:00 p.m. – 12:30 p.m.
  • Fri, Jan 20, 2017 11:30 a.m. – 12:00 p.m.
  • Thu, Jan 26, 2017 12:30 p.m. – 1:00 p.m.
  • Tue, Jan 31, 2017 6:00 p.m. – 6:30 p.m.

Returning to Work After Retirement: Whether retired or planning to retire, do you need information about what happens if you decide to work again? This webinar is for you. 2013 Act 20, which was effective July 2, 2013, made some important changes to laws that affect retired WRS members planning to return to work. This webinar covers the old law as well as the changes provided by Act 20.

  • Thu, Jan 12, 2017 11:00 a.m. – 11:30 a.m.
  • Tue, Jan 17, 2017 12:00 p.m. – 12:30 p.m.
  • Thu, Jan 19, 2017 6:00 p.m. – 6:30 p.m.

WRS Benefits for New and Mid-Career Employees: This one-hour webinar is for employees who are five years – or more – from retirement. The information presented will help you make sound, strategic decisions over the course of your career. Topics include vesting, ways to enhance a WRS retirement benefit, purchasing service, military service credit, the Core and Variable Trust Funds, contribution rates, the importance of a beneficiary form and how to complete one, and how “life event” changes affect retirement benefits.

  • Wed, Jan 11, 2017 6:00 p.m. – 7:00 p.m.
  • Thu, Jan 12, 2017 2:00 p.m. – 3:00 p.m.
  • Mon, Jan 23, 2017 9:30 a.m. – 10:30 a.m.
  • Wed, Jan 25, 2017 11:00 a.m. – 12:00 p.m.

WRS Annuity Adjustments and Effective Rates:  Do WRS accounts receive an investment return? Do investment returns affect how much a retiree will initially receive when they begin their pension? Do those retired in the WRS receive adjustments to their monthly pension amount over the years? This webinar will cover the process of how account effective rates and annuity adjustments are calculated, starting with the investment return reported by the State of Wisconsin Investment Board. Also covered during the webinar will be explanations of both the Core and Variable Trust Funds and the calculations specific to each fund for effective rates and annual adjustments. At the end of this webinar, it is hoped that you will have a better grasp on how State of Wisconsin Investment Board investment returns affect your WRS pension.

  • Thu, Jan 19, 2017 11:30 a.m. – 12:00 p.m.
  • Tue, Jan 24, 2017 6:00 p.m. – 6:30 p.m.
  • Fri, Jan 27, 2017 12:00 p.m. – 12:30 p.m.
  • Tue, Jan 31, 2017 11:00 p.m. – 11:30 p.m.

WRS Employee and Employer Contribution Rates: This webinar will review how employer and employee contributions help keep the WRS fully funded. We will discuss how the contribution rates are calculated, why they change annually, where those dollars go and the contribution rate changes for 2017.

  • Fri, Jan 13, 2017 12:30 p.m. – 1:00 p.m.

 

Register for a webinar

Please contact Human Resources at (920) 465-2390 or payrollandbenefits@uwgb.edu with any quesitons.

University Staff Performance Evaluations

The new year is upon us and with it begins the University Staff performance evaluation process for 2016. Supervisors should initiate the annual review process with University Staff within the next couple of weeks.

Annual performance evaluations are a key component to employee performance and development and provide employees and their supervisors an opportunity to discuss job performance, set goals for professional development, establish objectives for contributing to the department’s mission and discuss expectations and accomplishments.

Please review the presentation on Managing and Evaluating Employee Performance to familiarize yourself with this process and your responsibilities. If you would prefer an in-person training session on this topic, please contact hr@uwgb.edu.

Resources:

Per Operational Policy TC4, and any all compensation adjustments must be based upon merit and employee performance.  Any future pay adjustments will be based upon satisfactory performance.

In an effort to facilitate timely completion, evaluations are due by Friday, March 24, 2017.

Please note that annual performance evaluations are not required for individuals who have had a probationary review on or after July 1, 2016 or for new employees that have been hired since this date. Contact Human Resources if you have any questions about the University Staff performance evaluation process.

Agricultural Outreach & Research Coordinator (Open to UW System Employees Only)

The Coordinator will support two primarily grant-funded activities: 1) agricultural outreach and applied research coordination with agricultural communities and watershed stakeholders in the Lower Fox River basin and 2) soil health research project coordination and implementation in Great Lakes Restoration Initiative priority watersheds.  Work activities will be supervised by College of Science and Technology faculty and staff.  In cooperation with grant collaborators, the Agricultural Outreach and Research Coordinator will develop and implement strategic outreach and demonstration activities, coordinate grant project activities with campus, local, state, and federal collaborators, organize and analyze project data, and  facilitate and document progress towards meeting grant project deliverables.

THIS POSITION IS CURRENTLY OPEN TO UW SYSTEM EMPLOYEES ONLY.

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Thursday, January 19, 2017.

Inventory Control Coordinator

Under the general supervision of the Purchasing Supervisor, this position is responsible for operation of the campus’ Central Receiving, Delivery/Shipping, Mail Center, Surplus Disposal, Stores and other duties.  This position serves as lead worker to the permanent University employee, student employees, temporary University Staff (if applicable). This posiiton also assists the Purchasing Supervisor by monitoring job performance of these employees and provides on-the-job training as needed.  

For more information and position responsibilities, please see the full position announcement.

To ensure consideration, please submit application materials by Monday, January 23, 2017.

Welcome Aimee Sisson!

Aimee Sisson was welcomed as the new women’s Assistant Softball Coach by Athletics on October 10, 2016.

Aimee was a Graduate Assistant Softball Coach at Edinboro University of Pennsylvania, where she also earned a Bachelor of Fine Arts Degree in Applied Media Arts – Photography and a Master’s Degree in Communication Studies.

Aimee is from Bolivar, New York.

Welcome, Aimee!