Training

University Personnel System

University Personnel System (UPS) to be Reviewed by the UW Board of Regents at December 6-7 Meeting

The University Personnel System (UPS) Project has progressed to the approval phase, which means the initial foundation of the new personnel systems will be reviewed by the UW Board of Regents at its December 6th and 7th meeting for approval.  The Board of Regents agenda documents include:

  • Executive Summary - explains the documents, explains the purpose, and summarizes intent of the Regent Policy Documents.
  • Regent Resolutions (4) – three of them introduce Regent Policy Documents (also attached) and one summarizes technical statutory changes necessary for UPS implementation.
  • Regent Policy Documents (3) – one to establish with the Board the authority to administer the personnel systems, one to establish University Staff shared governance, and one to establish a single Codes of Ethics for all employees.

If the Board of Regents approves the foundational documents, the next step in the approval phase will be to present the UPS to the Joint Committee on Employment Relations (JCOER). A meeting with JCOER has not been set but a meeting will likely be scheduled during the early part of spring 2013, so that implementation and training can begin well in advance of the July 1, 2013 statutory deadline.

We will communicate any new information as it becomes available.  Please contact Sheryl Van Gruensven, Christine Olson or Amy Plotner if you have any questions regarding UPS.

Keeping Children Safe, Executive Order 54 In-person Training Sessions

Two additional Keeping Children Safe, Executive Order 54 in-person training sessions will be offered this month in the University Union, Phoenix Rooms A & B.  

  • Tuesday, October 23rd at 10:00 to 10:30 a.m.
  • Tuesday, October 30th at 2:30 to 3:00 p.m.

 If you would like to attend one of these training sessions, please RSVP to hr@uwgb.edu by Monday, October 22nd.  All employees (including student employees, limited term employees, etc.) are welcome to attend.

Employees may either complete online training (details below), or attend an in-person training session on “Keeping Children Safe, Executive Order 54.” The target date for completion is November 30, 2012.

Please contact Human Resources at hr@uwgb.edu or ext. 2390 if you have any questions.

Unclassified Search and Screen Training Workshops

On Thursday, September 20th and Friday, September 21st, Human Resources will present training sessions on the Unclassified Search and Screen Process. 

This workshop will contain information regarding:
• Roles during the search and screen process.
• Procedures and forms related to Unclassified recruitment.
• The introduction of Talent Acquisition Manager (TAM) into the application process.

We will also answer any questions you may have about the search and screen process.

You are invited to attend one of the following sessions:
Thursday, September 20, 2012                                   Friday, September 21, 2012
10:00 – 11:30 a.m.                                                       10:00 – 11:30 a.m.
Alumni Rooms A/B                                                       Alumni Rooms A/B

Please email hr@uwgb.edu to RSVP no later than Monday, September 17th if you would like to attend.  If you are unable to attend, please feel free to contact HR, hr@uwgb.edu or ext. 2390, if you have any questions or would like more information about the topics presented.

Training Workshops

UW-Green Bay employees are invited to attend a variety of informational workshops to assist you in your role at UW-Green Bay.  You will learn about services on campus you may not be aware of, discover helpful tips and resources available to you, and become knowledgeable about important campus policies and best practices. You are welcome to attend one, some or all of the following workshops.

Monday, September 10, 2012
1:00 to 3:00 p.m.
Hiring & Retention (geared toward faculty and academic staff searches): This training will help you to find and select the best candidate for your job opening, and create a welcoming and rewarding work environment that makes your new employee want to stay. UW System experts, Matt Lind and Chris Ashley will discuss best practices in recruiting and hiring, immigration, and how we can do a better job of retaining our valuable employees.
Presenters: Matt Lind and Chris Ashley, UW System Legal Counsel

Wednesday, September 12, 2012
9:30 to 10:00 a.m.
Information Services: Academic Technology Services (ATS) and the Help Desk – what services can they provide to you, where can you find more information about them, and who can you contact if you need help?
Presenters: Bill Hubbard, Leif Nelson & Josh Goldman

10:30 to 11:00 a.m.
WISDM: The WISDM (Wisconsin Data Mart for PeopleSoft Financials) is a reporting tool used to view the fiscal activity for departments and project/grants on campus. The information contained in WISDM is extracted from the PeopleSoft Shared Financial System (SFS) on a nightly basis, and includes current year as well as prior year activity.  Activity for deposits, purchase orders, journal uploads (chargebacks), expense reports and payroll information can all be obtained from WISDM. SuAnn Detampel, Interim Controller, will present an online demonstration of WISDM, and answer your questions.
Presenter: SuAnn Detampel, Controller’s Office

1:00 to 2:00 p.m.
Information Security: Find out what the “bad guys” on the Internet want to steal from you and what you should do to prevent this from happening.  Topics to be covered include common attack methods, simple methods to thwart these attacks, and information sharing guidelines and policies.  The information shared will be useful in the workplace and at home.
Presenter: David Kieper, Computing & Information Technology

2:30 to 3:00 p.m.
Keeping Children Safe – Executive Order # 54: Executive Order #54 requires all University of Wisconsin System employees to immediately report child abuse or neglect if the employee, in the course of employment, observes an incident or threat of child abuse or neglect, or learns of an incident or threat of child abuse or neglect, and the employee has reasonable cause to believe that child abuse or neglect has occurred or will occur.  This training will provide an overview of Executive Order # 54, and explain when you should make a report and how to make the report.  You can attend this in-person training in lieu of online Executive Order # 54 d2L training that will be announced shortly to satisfy the training requirement.
Presenters: Jolene Truckenbrod & Tom Kujawa

Thursday, September 13, 2012
10:00 to 10:30 a.m.
Keeping Children Safe – Executive Order # 54: Executive Order #54 requires all University of Wisconsin System employees to immediately report child abuse or neglect if the employee, in the course of employment, observes an incident or threat of child abuse or neglect, or learns of an incident or threat of child abuse or neglect, and the employee has reasonable cause to believe that child abuse or neglect has occurred or will occur.  This training will provide an overview of Executive Order # 54, and explain when you should make a report and how to make the report.  You can attend this in-person training in lieu of the online Executive Order # 54 d2L training that will be announced shortly to satisfy the training requirement.
Presenters: Jolene Truckenbrod & Tom Kujawa

11:00 a.m. to Noon
Career Progressions: This is an informational session for any academic staff employee that may be interested in learning more about Career Progressions and Title Changes.  The discussion will include such topics as the difference between a career progression and a title change, the eligibility criteria, and an explanation of where to locate and how to complete the request forms.
Presenter: Melissa Pufall, Human Resources

1:00 to 1:45 p.m.
A Supervisors Guide to FMLA/WFMLA: The Federal Family and Medical Leave Act (FMLA) and the Wisconsin Family and Medical Leave Act (WFMLA) provide employees with the right to take job-protected leave with continued medical benefits when time off from work is needed to care for themselves or a family member who is seriously ill, to care for a newborn or newly adopted child or to attend to the affairs of a family member who is called to active duty in the military. During this training session we will go over who is eligible for this benefit, employee rights and when to contact HR.
Presenter: Melissa Pufall, Human Resources

2:00 to 2:45 p.m.
Employees Guide to FMLA/WFMLA: The Federal Family and Medical Leave Act (FMLA) and the Wisconsin Family and Medical Leave Act (WFMLA) provide employees with the right to take job-protected leave with continued medical benefits when time off from work is needed to care for themselves or a family member who is seriously ill, to care for a newborn or newly adopted child or to attend to the affairs of a family member who is called to active duty in the military. During this training session we will go over who is eligible for this benefit and when to notify HR of the need for medical leave.
Presenter: Melissa Pufall, Human Resources

3:00 to 4:00 p.m.
Reservations/Event Support/A’viands Catering: Steve Zywicki, Coordinator of Reservations & Event Services, will present information about University Union reservations and event support.  Tammy Swanson, A’viands Catering Director, will share information about A’viands catering and ideas for catering table set up.  Her presentation will also feature taste testing samples to enjoy!
Presenters: Steve Zywicki & Tammy Swanson

Friday, September 14, 2012
9:00 to 11:00 a.m.
Harassment Prevention Training: Sexual harassment is a form of sex discrimination. State and federal law prohibit sexual harassment both in the workplace and in the academic environment. Attorneys Paige Reed and Matt Lind will cover the law, harassment policies, and the complaint and investigative process.  They will also discuss pertinent scenarios and answer your questions. You can attend this in-person training in lieu of the online Harassment Prevention training to satisfy the training requirement.
Presenters: Paige Reed & Matt Lind, UW-System Legal Counsel

1:00 to 3:00 p.m.
Harassment Prevention Training: Sexual harassment is a form of sex discrimination. State and federal law prohibit sexual harassment both in the workplace and in the academic environment. Attorneys Paige Reed and Matt Lind will cover the law, harassment policies, and the complaint and investigative process.  They will also discuss pertinent scenarios and answer your questions. You can attend this in-person training in lieu of the online Harassment Prevention training to satisfy the training requirement.
Presenters: Paige Reed & Matt Lind, UW-System Legal Counsel

Please RSVP to Human Resources at hr@uwgb.edu or ext. 2390 by Thursday, September 6th.  These workshops will take place in Phoenix Room B of the University Union.  (There is no cost to your department for you to attend these workshops.)

Please contact Human Resources at hr@uwgb.edu or ext. 2390 if you have any questions.


 

University Personnel Systems Open Forums

Open Forums have been scheduled to discuss the new University Personnel Systems (UPS).  The focus of these sessions will be to provide an overview of the initial UPS work group recommendations in the development of the new University Personnel System and allow employees to ask questions, present feedback and express concerns. Members of the UPS work groups from UW-Green Bay will also be available for questions. Information on the proposed UPS structure will be distributed to the campus the week of April 22nd for employees to review prior to the open forums.

Open Forums will be held on the following dates and times in the Christie Theatre, University Union:

* Tuesday, May 15, 2012 at 3:00 p.m. to 4:00 p.m.                                   

* Wednesday, May 16, 2012 at 11:00 a.m. to 12:00 p.m. and 2:00 p.m. to 3:00 p.m.

All employees are encouraged to attend.  Please contact Human Resources at hr@uwgb.edu or ext. 2390 if you have any questions.