Training

2014 Fall All-Employee Training Series

fall2014 training series

 

You are invited to attend the 2014 Fall All-Employee Training Series!  Come to learn about programs on campus you may not be aware of, discover helpful tips and resources available to you, and become knowledgeable about important campus policies and best practices. You are welcome to attend one, some, or all of the sessions.

**Please note: The day and time of the second Lync Workshop presentation has changed since the original communication about this event.

Please register by Thursday, September 18th and indicate which session(s) you will be attending. These sessions will take place in Phoenix Room B and the Alumni A/B rooms of the University Union.  There is no cost to your department for you to attend.

TUESDAY, SEPTEMBER 23, 2014
University Accounting & Budget Overview
Time:  9:00 – 10:00 a.m.
Presenters:  Dick Anderson – Business and Finance, SuAnn Detampel – Controller’s Office
Location:  Phoenix B
This presentation will provide an overview of the University’s accounting/fund structure and the general rules for the various funds we use on campus.  We will also review the University’s budget process and provide a summary of the fiscal year 2015 budget.
Lync Workshop
Time:  10:30 – 11:00 a.m.
Presenter:  Luke Konkol – Computing and information Technology
Location:  Phoenix B
Come and gain understanding of how to work with this instant messaging application, set preferences, and work with contacts. Attendees will also learn how to make and answer video calls, along with sharing presentations, desktops, attachments, work with whiteboards, and create and understand how to use polls.
E-mail: How to Get Your Message Across
Time:  1:00 – 2:00 p.m.
Presenters:  Josh Goldman – Computing and Information Technology, Kimberly Vlies – Marketing and University Communications
Location: Phoenix B
Although it is fast, low-cost, and anyone can do it, successful e-mail takes consideration. Join us as we go through DOs, DON’Ts and tips that will help you to be a conscientious and effective e-mail communicator. Whether you hope to improve the way you use e-mail for inter-office communication, or for reaching a large audience, this session is for you.
Extramural Grant Procedures:  Pre-through Post-Award
Time:  2:30 – 3:15 p.m.
Presenters:  Lidia Nonn – Office of Grants and Research, Jeff Selner – Controller’s Office
Location:  Phoenix B
The Office of Grants and Research (OGR) ensures accountability, compliance and stewardship for sponsored programs as directed by the values of the office and by all applicable Federal, State, UW System and University policies, procedures and regulations.  While the OGR handles all pre-award and non-financial post-award activities, the Controller’s Office is responsible for post-award monitoring and reporting of extramurally funded gifts, grants, and contracts.  The two offices work closely together to ensure that appropriate and accurate fiscal information is provided on agency requests.   Join us for a brief overview of extramural pre and post-award grant procedures, where your questions and input are welcome.
WEDNESDAY, SEPTEMBER 24, 2014
Waiver and Off-Campus Activity Guidelines
Time:  9:00 – 10:00 a.m.
Presenter:  Christopher Paquet – Risk Management
Location: Alumni A/B Rooms
On any college campus it is beneficial to have social or academic activities in which students will participate which pose greater danger than a traditional classroom or lecture setting.  Whenever these activities are controlled by or organized by University Staff or Faculty a duty of care is created which may result in liability on the University.  In order to best protect the University and employees certain protocols should be followed to determine whether the activity should be done; what can be done to avoid danger; and what disclosures or waivers should be obtained to show the student understands all the risks.  This session will address the when and why of waivers and address some of the protocols in place on campus.
Fleet Vehicle Authorization, Use, & Procedures
Time:  10:30 – 11:30 a.m.
Presenters:  Tracy Van Erem – Business and Finance, Peggy Van Rixel – Facilities
Location:  Alumni A/B Rooms
This session will provide information on how to become an authorized driver at UW-Green Bay by giving you general information, the State’s minimum driving standards, how to obtain driver authorization, information regarding fleet vehicles, and how to request a fleet vehicle for use of University business. A demonstration of the new Online Motor Pool Registration System will also be provided.
AED Training
Time:  1:00 – 2:00 p.m.
Presenters:  David Jones and Tom Kujawa – Public Safety
Location:  Alumni A/B Rooms
This presentation will help to familiarize employees on how and when to use an AED.  At the end of the training employees will have an opportunity to use a test AED to practice what they have learned.
Library Services Overview
Time:  2:30 – 3:15 p.m.
Presenters:  Deb Anderson and Emily Rogers – Library
Location:  Alumni A/B Rooms
Discover what new resources are available at your campus library. Want to find new and creative ways to engage your student in their research? We can help! Interested in exploring the history of our area or doing some genealogy? We can do that too! Do you need to create a video or audio recording to spruce up a presentation? We have equipment you can use! Or are you just looking for a good book? We have something for everyone! Library staff will present on our wide variety of collections, new technology, as well as some of the secret treasures held in our Archives.
THURSDAY, SEPTEMBER 25, 2014
WISDM
Time:  9:00 – 9:45 a.m.
Presenter:  Lisa Jackovich – Controller’s Office
Location:  Alumni A/B Rooms
The WISDM (Wisconsin Data Mart for Peoplesoft Financials) is a reporting tool used to view the fiscal activity for departments and project/grants on campus. The information contained in WISDM is extracted from the Peoplesoft Shared Financial System (SFS) on a nightly basis, and includes current year as well as prior year activity. Activity for deposits, purchase orders, journal uploads (chargebacks), expense reports and payroll information can all be obtained from WISDM. Lisa Jackovich will present an online demonstration of WISDM, and answer your questions.
Campus Connection Program
Time:  10:00 – 10:45 a.m.
Presenter:  Melissa Nash – Human Resources
Panel:  Mary Baranek – College of Professional Studies, Nathan Carlton – Business and Finance, Ruth Pearson – Nursing
Location:  Alumni A/B Rooms
Human Resources, in partnership with the Classified Staff Advisory Committee and the Academic Staff Governance Committee, will be rolling out an updated new employee mentor program to include both Classified and Academic Staff/Limited Employees.  All Classified and Academic Staff/Limited employees are encouraged to attend this informational session to learn more about what it means to be a campus mentor and take part in the Campus Connection Program.  This session will include an interactive panel discussion with current mentors, an overview and history of the program, and information about where we are headed in the future.
Student Supervisor Training
Time:  1:00 – 2:00 p.m.
Presenters:  Diana Delbecchi – Office of Financial Aid, Sousie Lee – Human Resources
Location:  Alumni A/B Rooms
All supervisors of student employees are encouraged to attend. Training will cover resources available, highlight the new initiatives, and discuss hot topics in the world of student employment with emphasis on supervising students.
Travel Reimburse Policies
Time:  2:30 – 3:30 p.m.
Presenters:  SuAnn Detampel and Cheryl Pieper  – Controller’s Office
Location:  Alumni A/B Rooms
This presentation will outline the reimbursement policies for employee travel. The session will review the current travel policies and discuss frequently asked questions on travel reimbursement. Presenters will also provide an overview on the UW TravelWise website.
FRIDAY, SEPTEMBER 26, 2014
Telling your Story – Content Development for Wider Dissemination
Time:  9:00 – 10:00 a.m.
Presenters:  Sue Bodilly, Nancy Matzke, Eric Miller, Kelly Moore, Chris Sampson, and Kimberly Vlies – Marketing and University Communications
Location:  Phoenix B
From the beginning of time, generations have used stories to explore values, entertain, and capture attention. Stories personalize a particular experience and allow others to see value and compare. What makes a great story? How can you share it to a wider audience? Why is more, sometimes less? Join the staff of the Office of Marketing and University Communication for a presentation on sharing your story and taking your message, ideas and events to the public.
Benefit Changes and Updates for 2015
Time:  10:30 -11:30 a.m.
Presenters:  Kimberly Danielson and Sue Miller – Human Resources
Location:  Phoenix B
This session will provide an overview of 2015 changes in benefits, including information on new health plan options offered by the State for the first time, Health Savings and Employee Reimbursement Account information, and open enrollment opportunities for supplemental plans.  This session will also go through the annual open enrollment process, giving an overview of dates, open lab sessions, and online enrollment steps.
Disruptive Situations
Time:  1:00 – 2:30 p.m.
Presenters:  Dean of Students Office, Health and Counseling, and Public Safety
Location:  Phoenix B
Dealing with disruptive people can be stressful.  Unpredictable actions and erratic behaviors can sometimes come as a surprise to anyone of us. This training will help you develop an action plan. Learn how to identify someone in need of assistance or intervention and who to call for help.  You will learn both what to do, and also what not to do for a variety of behaviors you may encounter at work, walking around campus and in your everyday life.
Lync Workshop
Time: 3:00 – 3:30 p.m.
Presenter: Luke Konkol – Computing and Information Technology
Location: Phoenix B
Come and gain understanding of how to work with this instant messaging application, set preferences, and work with contacts. Attendees will also learn how to make and answer video calls, along with sharing presentations, desktops, attachments, work with whiteboards, and create and understand how to use polls.

 

Supervisory Leadership Certificate Graduates

Congratulations to the first three graduates of the Supervisory Leadership Certificate Program for UW-Green Bay supervisors!  Sue Bodilly, Jeff Krueger, and Jeff Sonkowsky have all completed the requirements needed to gain their certificate.  The Supervisory Leadership Certificate Program for UW-Green Bay supervisors is a collaboration between the Small Business Development Center and Human Resources.  Selected participants complete core and elective courses which build leadership skills, invest in their employees, advance their departments, and move their careers forward. If you have questions about the program, please feel free to contact Human Resources at hr@uwgb.edu or (920) 465-2390.



SupervisoryLeadershipGrads


Supervisory Leadership Certificate Program

SupervisoryLeadershipBanner

The University of Wisconsin-Green Bay is pleased to announce a certification opportunity for UW-Green Bay supervisors. The Supervisory Leadership Certificate Program for UW-Green Bay supervisors is a collaboration between the Small Business Development Center and Human Resources. The program is designed to help supervisors build leadership skills, invest in their employees, and advance their department. Each semester, five supervisors will be selected to begin this program. Approximately $300 in expenses for course materials and other items will be charged to the department. Supervisors are encouraged to discuss the cost with Division Heads/Area Leaders if funding is a barrier to participation.

Please see the attached flyer for more information.

If you are interested in participating in this program, please complete and submit the Supervisory Leadership Certificate Program Interest Form to your supervisor. Supervisors should review and complete their portion of the form, and forward to the Area Leader no later than August 15th. Forms will be forwarded to the Position Review Committee for consideration and decisions made on attendees will be communicated to employees and supervisors by early September.

If you applied for the program last year and were wait-listed, there is no need to resubmit an interest form. Your form will be considered by the Position Review Committee for this year’s program. If you are no longer interested in participating in the program, please notify HR by e-mailing hr@uwgb.edu.

If you have questions about the Supervisory Leadership Certificate Program, please feel free to contact Human Resources at hr@uwgb.edu  or (920) 465-2390.

Transgender Career Development Training

What does it mean to be “transgender”?  How is that the same or different than being “intersex”? Come to the Christie Theatre on Monday, Feb. 24, from 3:30-4:30 pm and learn about the transgender umbrella, how to include transgender students in the classroom and on campus, and how much it means to communicate to someone with their preferred pronoun. Each semester, many students are arriving to campuses who are transgender.

This career development program is co-sponsored by Human Resources, The American Intercultural Center and The Center for the Advancement of Teaching and Learning and will enhance your ability to be aware of what we can do on campus to increase a positive and safe environment for transgender students and employees.

To register please go to: http://uwgreenbay.qualtrics.com/SE/?SID=SV_2lfB6nGxNPdaPY1

This will be an excellent opportunity for Faculty and staff to have an opportunity to learn more about our transgender population the challenges they face and how to help them succeed.

Please join us for this great learning event!

Winter All-Employee Professional Development Day

You are invited to attend the 2014 Winter All-Employee Professional Development Day on Wednesday, January 22, 2014.  You are welcome to attend one, some, or all of the workshops.
Because of limited space in each session, please be sure to RSVP to Human Resources at hr@uwgb.edu by Friday, January 17 and indicate which session(s) you will be attending. These sessions will take place in either MAC 237 or IS 1129, Lab E.  There is no cost to your department for you to attend.
 
Best Practices/Tips in Outlook
Time: 9:00 – 10:00 a.m.
Location: IS1129, Lab E
Presenter: Pat Theyerl, IT Training Manager
You use Outlook every day. But are you really using all of the features and functions at your fingertips that can make your life easier and streamline your workday? Come and learn about Quick Parts, sending text messages, calendar options, and MORE!
Quiet: Tapping the Power of Introverts
Time: 10:15 – 11:15 a.m.
Location: MAC 237
Presenters: Pam Harvey-Jacobs, Director of Admissions
Kris Anderson, UW-River Falls Associate Vice Chancellor for Enrollment & Student Services
In a world that emphasizes talking and talking and talking, we are missing the voices and power of introverts, ½ of the population. Taking a page from Susan Cain’s book “Quiet”, we explore the many contributions introverts can make on your staff and the ways in which offices can structure themselves to elicit those contributions. This workshop is applicable to everyone, at all levels of the University community.
Best Practices/Tips in Excel
Time: 1:00 – 2:00 p.m.
Location: IS1129, Lab E
Presenter: Pat Theyerl, IT Training Manager
There are many ways to use Excel formulas to decrease the amount of time you spend in Excel and increase the accuracy of your reports. Learn the Excel functions that will save you time from manual manipulation of your data. Hands-on practice with sum, count, counta, len, trim, right, left mid, vlookup, if, sumif, countif, averageif, concatenate, and MORE?
Gen Y: Ways to Motivate, Retain, and Focus the Gen Y Student and Worker
Time: 2:30 – 3:30 p.m.
Location: MAC 237
Presenters: Stacie Christian, Diversity Director
Melissa Pufall, Human Resources Assistant
The Gen Y population includes individuals born approximately between 1980 and 1998. At the University of Wisconsin – Green Bay, Gen Y includes our current students and our younger workforce. In this interactive session we will examine common traits and values of this generation. Ways to motivate, retain, and focus the Gen Y student and worker in an inclusive environment will be discussed.

Recruitment and Hiring Workshops

Recruitment and Hiring Workshops
Updates and improvements have been made to the recruitment and hiring policy, procedure, and forms for all employee types.   Human Resources will be offering informational sessions to introduce the enhanced process, review the updated forms, and answer questions that may arise.   These workshops are most applicable to those University employees who are involved in the recruitment and hiring process.

Updated documents will be available on the Human Resources website on Wednesday, August 14, 2013.  Once they are published, please be sure to visit Human Resources Recruitment and Hiring website to access the new forms to be used for all recruitments going forward.

You are invited to attend any of the following open sessions, which will be focused on individual employee groups:

Academic Staff/Limited Recruitment & Hiring:
Wednesday, August 14, 2013
10:00 – 11:00 a.m.
Phoenix Room A
Thursday, August 15, 2013
1:00 – 2:00 p.m.
Phoenix Room A
Classified Recruitment & Hiring:
Wednesday, August 14, 2013
 2:00 – 3:00 p.m.
Phoenix Room A
 
Thursday, August 15, 2013
9:00 – 10:00 a.m.
Phoenix Room A
Faculty Recruitment & Hiring:
Tuesday, August 20, 2013
2:00 – 3:00 p.m.
Phoenix Room A
 
Wednesday, August 21, 2013
9:00 – 10:00 a.m.
Phoenix Room A
Please email Human Resources at hr@uwgb.eduto RSVP if you would like to attend.  A copy of the Recruitment and Hiring workshop presentation will be uploaded to the Human Resources training presentations website after the sessions are held.  Employees involved in recruitments are encouraged to review this training if unable to attend the in-person sessions.

Please feel free to contact HR with any questions, or if would like more information about the recruitment and hiring process. 

All-Employee Professional Development/Training

You are invited to attend the 2013 Fall All-Employee Professional Development/Training Series! Come to learn about programs on campus you may not be aware of, discover helpful tips and resources available to you, and become knowledgeable about important campus policies and best practices. You are welcome to attend one, some, or all of the sessions. Please RSVP to Human Resources at hr@uwgb.edu by Thursday, September 5th and indicate which session(s) you will be attending. These sessions will take place in Phoenix Room B of the University Union. There is no cost to your department for you to attend.
Please see the brochure for further information about each of the following sessions:

TUESDAY, SEPTEMBER 10, 2013
Library Resources
Time: 9:00 – 9:45 a.m.
Presenters: Deb Anderson and Emily Rogers, Library
WISDM
Time: 10:30 – 11:15 a.m.
Presenter: SuAnn Detampel, Controller’s Office
Guide to FMLA/WFMLA
Time: 1:00 – 1:45 p.m.
Presenter: Melissa Pufall, Human Resources

WEDNESDAY, SEPTEMBER 11, 2013
Space, History, PreCollege and the Phuture: How to Get Involved!
Time: 9:00 – 10:00 a.m.
Presenters: Stephanie Cataldo Pabich, Phuture Phoenix, Tori Nelson, Wisconsin Space Grant Consortium, Deb Anderson, National History Day, and Michael Casbourne, TRiO and PreCollege
Doing It All
Time: 10:30 – 11:15 a.m.
Presenter: Dr. Regan Gurung, Human Development and Psychology
Travel Reimbursement Policies
Time: 1:00 – 2:00 p.m.
Presenters: SuAnn Detampel and Cheryl Pieper, Controller’s Office
Gain Time and Efficiencies with Microsoft Excel
Time: 2:30 – 3:30 p.m.
Presenter: Pat Theyerl, Computing and Information Technology

THURSDAY, SEPTEMBER 12, 2013
Information Services
Time: 9:00 – 9:30 a.m.
Presenters: Josh Goldman, Computing and Information Technology, Bill Hubbard and Mike Schmitt, Academic Technology Services
Keeping Children Safe – Executive Order #54
Time: 10:00 – 10:30 a.m.
Presenters: Tom Kujawa, Public Safety and Jolene Truckenbrod, Human Resources
Purchasing Procedures and Contracts—Dangers of Signing
Time: 11:00 a.m. – 12:00 p.m.
Presenters: Christopher Paquet, Risk Management
Marie Helmke, Purchasing
Benefits Changes and Updates for 2014
Time: 1:00 – 1:30 p.m.
Presenters: Kimberly Danielson, Sue Miller, and Melissa Pufall, Human Resources
Information Security
Time: 2:00 – 3:00 p.m.
Presenter: David Kieper, Computing and Information Technology

 

 

University Personnel Systems Open Forums

Executive order 36.115 signed by Governor Walker authorized and directed the development of a personnel system separate from the current structure under the Office of State Employment Relations (OSER). Work is currently under way to implement this change effective July 1, 2013.

What is the University Personnel System (UPS)?

  • UPS is the structure used to recruit, appoint, pay, provide benefits to, and manage personnel matters for all UW employees.

Open Forums have been scheduled to discuss the new University Personnel Systems (UPS). The focus of these sessions will be to provide an overview of the changes and  allow employees an opportunity to ask questions.

Open Forums will be held on the following dates, times and location: 

  • Tuesday, May 14, 2:00 – 3:00 p.m., Christie Theatre, University Union
  • Wednesday, May 15, 9:00 – 10:00 a.m., Christie Theatre, University Union
  • Tuesday, June 4, 1:00-2:00 p.m., Wood Hall, Room 328   (Cancelled)

 All employees are encouraged to attend.  Please contact Christine Olson or Sheryl Van Gruensven if you have any questions regarding this topic.

Thank you.

Updated Form I-9 is Now Available

This is a reminder that starting May 7thon, we will only be able to use/accept the I-9 form with revision date 03/08/13N.  The updated I-9 form is available on the Human Resources Forms page (http://www.uwgb.edu/hr/forms/index.aspx?I). 

We will be offering two training sessions to go over the I-9 form. We will discuss the background of the I-9 form, employer responsibilities, changes/revisions to the form, and common errors. Please click on the vote button above and choose the session you would like to attend.

Session 1:
Tuesday, May 7, 2013
1:00 p.m.
IS Room 1034

Session 2:
Thursday, May 9, 2013
10:00 a.m.
IS Room 1034

If you have any questions regarding this new revision of the I-9 or the training sessions, please contact Human Resources at hr@uwgb.edu or 920-465-2390.

TSA Basics Workshop

To all employees interested in learning the basics about saving for the future through the UW Tax-sheltered Annuity 403(b) Program

Terry Lauber, Benefits Specialist with UW System Administration, will be on campus to provide a presentation and to answer questions about the UW Tax-sheltered Annuity 403(b) Program. See the flyer for more information.  No registration is necessary.  The presentation will be offered at the following times. 

Wednesday, May 8, 2013
Wood Hall, Room 328
11:30am-12:30pm and 1:00pm-2:00pm