skip to content

HR Connect

Category Archive: Payroll

2011 Tax Update

There have been some notable changes regarding taxes for 2011.  The Tax Relief, Unemployment Insurance Reauthorization and Job Creation Act of 2010 that became law on December 17, 2010 enacted a two percentage point payroll tax cut for employees, reducing their Social Security tax withholding rate from 6.2% to 4.2% of wages paid.

There has been a change to the Federal Tax Withholding Tables for 2011.  IRS Notice 1036 provides a summary of the recent tax law changes and includes the 2011 percentage method income tax withholding tables.  State of Wisconsin income tax rates will remain the same for 2011.  Employees are encouraged to review their federal income tax withholding every year;  any major life changes may prompt you to submit a new W-4 Form to change your tax withholding.

For further information, please see the HR, Payroll and Benefits News section in the My UW System Portal.  If you have questions e-mail benefits@uwgb.edu or call 465-2390.

Floating Holidays (for Unclassified)

Use of Floating Legal Holidays – December 25, 2010 and January 1, 2011

All employees eligible to earn and use legal holidays should note that Christmas Day, Saturday December 25, 2010, and New Year’s Day, Saturday, January 1, 2011, are floating legal holidays since these holidays fall on a regularly scheduled day off (a Saturday) for most employees.

Unclassified Employees

For unclassified employees (those paid monthly), floating holiday time can be used anytime during the fiscal year in which it is granted (July 1 – June 30), but MUST be used by the end of the fiscal year. For example, the December 25, 2010 floating holiday must be used by June 30, 2011.

The January 1, 2011 floating legal holiday must be used by June 30, 2011.

Unused floating holiday time is lost after June 30.

Floating holiday time is allocated to the employee during the pay period in which the holiday falls and will appear on the next leave statement.  When floating holiday time is used before the holiday occurs, the balance will appear as a negative number on the statement and in the leave accounting system.

Please e-mail benefits@uwgb.edu or call 465-2390 if you have any questions.

Floating Holiday Reminder

Reminder to all Classified Employees:

This year, Christmas Day falls on a Saturday, resulting in a floating holiday.  Please note that floating legal holiday may be used at any time during the year it is earned.  You must use this floating holiday by December 30, 2010 or it will be forfeited, as it cannot be carried over into 2011.  You may use this floating holiday prior to it being earned on December 25, 2010 and usage of this time will appear as a negative balance on your earnings statement until after the holiday occurs.

Use of floating holiday should be reported as “Legal Holiday” on your bi-weekly timesheet.

For more information regarding legal holidays, please visit our website.  If you have any questions, please contact Human Resources or Payroll.

New Timesheets

To All Classified Employees and Limited Term Employees

The timesheets for classified staff and LTE’s have been updated in Excel to include features such as automatic calculation of hours worked, overtime, differential hours, etc.  For your convenience, holidays and fixed furlough days will automatically highlight on the timesheet.  Please note that once you complete your timesheet, you must still print, sign, and have your supervisor sign.

Effective with the November B pay period (11/7/10 – 11/20/10), please use the correct timesheet for your employee type as follows:                                                                         

Please find step-by-step instructions for all timesheets by clicking on the second tab in the Excel worksheet titled “instructions” to assist you with completing the new version of the timesheet.  You can save a copy of your timesheet for your records; it is recommended that you save this to your M: Drive. 

Please note that handwritten timesheets will no longer be accepted and will be returned. 

If you have any questions or would like help with the new timesheets, please feel free to contact Payroll or Human Resources at x2390.

Year End Information for Classified Employees

**Important information regarding vacation carry over, compensatory time, annual leave conversion, and personal & floating holidays**

Attn:  Classified Employees and their Supervisors:

UW-Green Bay requires that vacation for classified employees be taken in the calendar year in which it is earned.  It is UW-Green Bay’s practice to allow up to 40 hours of vacation to be carried over into the following year, if approved by the employee’s supervisor.  A request to carry over more than 40 hours of vacation must be approved by Human Resources.  Any vacation carried over from 2010 into 2011 must be used by June 30, 2011.

Please complete the Vacation Carry Over Request Form ONLY if requesting to carry over more than 40 hours of vacation into 2011.

Requests must be submitted to HR, ES 107, no later than Friday, December 10, 2010.  A scanned, signed copy of the form may be e-mailed to hr@uwgb.edu in lieu of a hard copy submission.

If a new employee completes his or her original probationary period between July 1 and December 31, 2010, all vacation may be carried over (without supervisor or HR approval).  However, the leave must still be used by June 30, 2011.

 In-so-far as possible, all 2010 Compensatory Time earned should be used by December 30, 2010.  Under exceptional circumstances, approval to carry unused compensatory time into 2011 may be granted by the immediate supervisor.  All 2010 compensatory time must be used by April 30, 2011 or it will be paid.

Personal holiday hours may not be carried into 2011 and if not used by December 30, 2010 will be forfeited.  Also, please remember that Christmas Day falls on a Saturday, resulting in a floating holiday.  You must use this floating holiday by December 30, 2010 or it will be lost.

In 2011, classified employees will be granted three floating holidays due to the dates of certain legal holidays during the year.  Please visit the Legal Holidays section of our website for additional details.

Eligible employees able to utilize the Annual Leave Conversion Option will receive written notification by the end of November.

Please contact Human Resources at 465-2390 if or via e-mail at hr@uwgb.edu you have any questions.

Use of Christmas Floating Holiday for Classified Employees

This year, Christmas Day falls on a Saturday, resulting in a floating holiday.  Please note that a floating legal holiday may be used at any time during the year it is earned.  You must use this floating holiday by December 30, 2010 or it will be forfeited, as it cannot be carried over into 2011.  You may use this floating holiday prior to it being earned on December 25, 2010 and usage of this time will appear as a negative balance on your earnings statement until after the holiday occurs.

Use of a floating holiday should be reported as “Legal Holiday” on your bi-weekly timesheet.

For more information regarding legal holidays, please visit our website.  If you have any questions, please contact Human Resources or Payroll.

 

Payroll Office, ES 107 

payroll@uwgb.edu

920-465-2390

Earnings Statement Reminder

As a reminder, Earnings Statements will no longer be e-mailed.  Please use the UW System Portal to access this information going forward.  Earning Statements are made available up to three days prior to the pay date.  Below is some additional helpful information regarding the My UW System Portal.

* The My UW System link is available on the Human Resources home page (http://www.uwgb.edu/hr/) under “Employee Quick Links.”

* If you bookmark the My UW System web page, please bookmark http://my.wisconsin.edu to bring you to the web page where you select “University of Wisconsin-Green Bay” (if you bookmark the page after you select your institution, you could get an error message).

* If you have a space in your UWGB network password, you may have trouble logging into My UW System.  If this is the case, you can reset your password.

* At the screen where you select your institution, the Help Desk recommends that you don’t check “Remember Me.”

* The first time you log into My UW System, it may take awhile.  Successive log ins will proceed more quickly.

* If you received a notice that you need to reset your UWGB network password, and don’t reset your password, your My UW System log in may not work.  You would need to reset your password.

* If you need help with logging into My UW System, please contact the UWGB Help Desk at ext. 2309 or helpdesk@uwgb.edu.

* If you have questions regarding your earnings statements, leave statements and reports, annual tax statements, or benefits statements, please contact ext. 2390 or payroll@uwgb.edu.

Furlough Information for Classified and LTE Employees

IMPORTANT FURLOUGH INFORMATION FOR CLASSIFIED AND LTE EMPLOYEES:

  • Required furlough hours must be taken by June 19, 2010.  If you plan to use furlough time during the pay period ending June 19, 2010, it is very important that you submit your timesheet no later than Monday, June 21st to ensure your furlough time is properly recorded in the payroll system before the start of the 2010-2011 fiscal year.
  • UW-Green Bay has designated Friday, May 28, 2010 as a fixed-furlough day; employees who will not be taking the mandatory furlough day will need to select an alternative furlough day.
  • Employees can review their furlough balances on the bottom of their earnings statements.  The remaining furlough hours listed on your earnings statement includes the mandatory fixed furlough day on Friday, May 28, 2010.
  • Employees are encouraged to utilize remaining furlough time as soon as practicable. 
  • Any remaining furlough balances cannot be carried over into the 2010-2011 fiscal year.
  • The percent reduction for all non-exempt (hourly) classified staff will be 3.065% in the 2010-2011 fiscal year since there will be 26 pay periods available.
  • Limited Term Employees (LTE’s) will be required to reduce their hours worked by 3.065% for the 2010-2011 fiscal year.

Please visit our furlough information page or contact Human Resources if you have any questions.

Furlough Reporting and Leave Reports for Unclassified Staff

YEAR END FURLOUGH REPORTING

 12-Month Unclassified Staff

* Required 2009-10 furlough time off (FTO) must be taken and reported no later than June 30, 2010.  In order to have the salary reduction in the 2009-10 fiscal year, FTO must be entered in the payroll system before June 23, 2010.

* June Furlough Time reports will need to be completed and returned to Payroll by June 14, 2010 to meet the June 23, 2010 deadline.

* For those whose pay is reduced as FTO is used, both the May and June FTO will be deducted on the paycheck payable July 1, 2010.

* One mandatory furlough day remaining for the 2009-10 fiscal year – Friday, May, 28, 2010

 9-Month Unclassified Staff

* Earned 2009-10 furlough time off (FTO) must be taken and reported no later than May 23, 2010.  In order to have the salary reduction in the 2009-10 fiscal year, FTO must be entered in the payroll system before May 25, 2010.

* May FTO will need to be reported on your May Leave Report and returned to Payroll by May 14, 2010 to meet the May 25, 2010 deadline.

DISTRIBUTION OF FUTURE LEAVE REPORTS FOR UNCLASSIFIED STAFF

The distribution of leave reports will be modified so they are in sequence with the furlough reports.  As a result, on April 29, 2010, unclassified staff will receive their April and May Leave Reports.   Thereafter, for 12 month unclassified staff, the distribution for both the leave and furlough reports will be for the same month.     

Please visit our furlough information page or contact Human Resources if you have any questions.