New Personnel System Website

The 2011-13 biennial budget (Act 32 of 2011) created s. 36.115, authorizing and directing the development of two distinct new personnel systems (human resource related policies and procedures) separate from the existing personnel system under ch. 230, one for all UW-Madison employees and one for the balance of all University of Wisconsin System employees. These new personnel systems will encompass policies and procedures for both unclassified and classified employment categories.  A website has been developed to communicate the development of this new system, which is located at

Work groups covering the topics of benefits, compensation, employee environment, employee movement, employee categories and recruitment and assessment have recently been established to obtain feedback about potential policies and procedures for the new system. The following UW-Green Bay employees are serving on four of these work groups:  

Benefits – Cliff Abbott, Secretary of the Faculty and Academic Staff and Professor in Computing Science

Compensation – Sheryl Van Gruensven, Director of Human Resources

Employee Movement – Eileen Kolb, Advisor, Registrar Office

Employment Categories – Joe Schoenebeck, Laboratory Preparation Technician, NAS

Please review the University Personnel Systems website for general information, additional information on the workgroups and the timeline for implementation of the new personnel structures. This website will be updated regularly as new information becomes available.

Please contact Human Resources at or ext. 2390 if you have any questions.

Talent Acquisition Manager (TAM)

Beginning on February 20th, 2012, unclassified search and screens, adjunct faculty and Limited Term Employee (LTE) recruitments will be handled in Talent Acquisition Manager (TAM), which is a module of HRS.  Once implemented, TAM will have a considerable impact on the way recruitments are handled.  The system will change the way that candidates apply for positions, will provide convenience for users, and reduce the need for the use of paper.  TAM will greatly streamline and modernize the current processes.  Please note that recruitments for classified permanent positions are not going to be conducted in TAM.

TAM brings a variety of new opportunities in the way recruitments are handled including:

  • Security which ensures that applicant data is protected
  • Decreased amount of paper use and reduced likelihood that files are misplaced or lost
  • Real time applicant status monitoring with the use of applicant tracking
  • Increased chances of attracting quality candidates by providing an online application process
  • Reduces UW’s carbon footprint by creating a paperless application process

To learn more about the functionality of TAM and how it will impact you, please attend one of the following informational sessions: 

Date:          Wednesday, February 8th, 2012
Time:         10:00 – 11:00 a.m. or 3:00 – 4:00 p.m.
Location:    Alumni Rooms A/B

Date:         Friday, February 10th, 2012
Time:        11:00 a.m. – Noon
Location:   Alumni Rooms A/B

In addition, search and screen committees and the appropriate administrative support individual will be given an overview of TAM at the launch of each new search and screen.

Please contact Human Resources at or ext. 2390 if you have any questions.


2011-13 Compensation Plan

Proposed 2011-13 Compensation Plan  

If approved, the new compensation plan would be effective January 1, 2012.  Below are links to a summary of the proposed changes and the draft 2011-13 Compensation Plan:

If you have questions regarding the new plan, please send your email to and UW System will be fielding your questions at this time. UW System will be developing an FAQ document that will supplement a similar document developed by OSER and we will provide that information to you once it is available.

Please contact Human Resources at or ext. 2390 with questions.

Statewide Employees Combined Campaign

 2011 Statewide Employees Combined Campaign (SECC)

The Statewide Employees Combined Campaign (SECC) annual workplace campaign began on October 10, 2011.  You can make a pledge anytime between October 10, 2011 and November 30, 2011.

The campaign is online, making it easier for you to give and make a difference in your COMMUNITY and the WORLD.

To make your pledge, go to

The SECC Statewide is Wisconsin’s largest voluntary fundraising campaign.  Thanks to your help, the campaign raised money for more than 400 participating charities.

The CHOICE is yours…

As the only annual, cooperative, on-the-job campaign authorized to run at your workplace, SECC offers you many choices.

You decide:

* How you want to give – choose payroll contribution, cash or check.

* Where your dollars go – when you designate your gift to specific charities, only the charities you choose will receive money from you. Pick from more than 400 state, national and international charities.

To make your pledge:

* Go to

* Click on the link for University employees

* All University employees are pre-populated.  To login click on “Login Now” in the upper right hand corner OR click on “Log In” in the middle of the screen.

* Log in using the following information:

     – Username:  Your first and last name as it is displayed on your earning statement (use all caps with no spaces between words). Example: JOHNDOE

     – Password:  Last 4 digits of your social security number.

* Find out more information about the charities and decide who you would like to give to.

* Follow the instructions on the website to complete your pledge.

For additional information, if you have any questions or if you would prefer paper materials please ask your coordinator or call 608.256.1066 extension 201.

Your GIFT makes a difference! PLEASE GIVE!

New Personnel System

New Personnel System (Human Resource Related Policies and Procedures)

The 2011-13 biennial budget (Act 32 of 2011) created s. 36.115, authorizing and directing the development of personnel systems (human resource related policies and procedures) separate and distinct from the personnel system under ch. 230 for all University of Wisconsin-Madison employees and separately a personnel system for the balance of all University of Wisconsin System employees.  The new personnel system will encompass policies and procedures for both unclassified and classified employment categories.

As with any business change, one of the most important steps is to assess the current state in order to effectively build the future state.  The assessment of the current personnel systems will rest primarily with the institutions.  Each of the institutions is in the best position to judge what, in the current personnel systems, prohibits its ability to manage effectively its workforce. The institutions’ assessments of current state problems, symptoms and limitations will serve as a starting point to begin building the framework of the future state of the new personnel systems. 

We are looking for your assistance in outlining issues you can see within the process.  Two informational sessions have been scheduled for all employees to attend to learn about this initiative on the following dates and times:

Monday, October 3rd at 3:00 p.m. – 4:00 p.m. in the Alumni Rooms, University Union

Tuesday, October 4th at 2:30 p.m. – 3:30 p.m. in the Alumni Rooms, University Union

If you plan to attend one of these sessions, rsvp at

Feedback outlining current issues will be due to no later than October 24, 2011.  Your feedback should be in response to the following two guidelines:

1. Current state problem, symptom or limitation  (example:  Number of candidates required to interview is too many in classified search)

2. What is the impact of the problem, symptom or limitation  (example:  Need to stay competitive in hiring the best workforce possible.  The number of candidates to interview can be prohibitively time consuming.)

Please contact Human Resources at or ext. 2390 with questions.

UW Credit Union Budget Planning Presentations

UW-Green Bay employees are invited to attend the following budget planning sessions presented by the UW Credit Union:

Take Control: Budgeting 101

Thursday, May 5th

Noon to 1:00 p.m.

University Union – 1965 Room

Attend this seminar and you will be able to take control of your spending and learn basic budgeting skills—and how to stick to them. You will learn tips on budgeting for your regular bills and saving for emergencies.

At this free seminar, you’ll learn how to:

* Identify where your money goes

* Track personal spending

* Set realistic short and long-term financial goals

* Develop a personal spending plan to gain control of your finances


Build Your Own Budget Workshop

Monday, May 16th

Noon to 1:00 p.m.

University Union – Phoenix Room B

This invite-only workshop is for those people who have recently attended our Budgeting 101 seminar. The workshop is designed to give you individual attention and help setting up a personalized budget. Bring along your monthly purchases, expenses and savings goals to work through your individual spending plan.

UW Credit Union experts will show you how to:

* Create a spending plan

* Track personal spending

* Set realistic financial goals

* Stop spending “leaks”

* Save money for the things you want and need


If you would like to attend these presentations, or have questions, please e-mail or call 465-2390.  (Please note that seating is limited to the first 36 people who register for the May 5th presentation due to room size.)

HRS Student Supervisor Training

Attention Student Supervisors
(Time Approvers and Backup Approvers):

New Human Resource System (HRS) Training
HRS is coming in April.  To help Student Supervisors prepare, HRS training sessions have been scheduled and the following topics will be covered:

  • Kronos – will no longer be used
  • Modified student payroll schedule
  • HRS Time Keeping, including new time rounding rules
  • HRS Time Approval
  • Revised Student Employment Forms
  • New Student Working Titles

Training dates:

            Tuesday, April 5, 10:00-11:30 a.m., IS 1034
            Wednesday, April 6, 10:30 a.m.-12:00 p.m., IS 1034
            Tuesday, April 12, 2:00-3:30 p.m., IS 1034
            Wednesday, April 13, 2:00-3:30 p.m., IS 1034 

Please R.S.V.P. to by Monday, April 4th and include which day you will be attending. 

Please contact Human Resources at or ext. 2390 with questions.

UW Credit Union Personal Loans and Financial Services

As we may be considering how to adjust our personal finances as a result of the upcoming changes in the state’s budget that will impact our take home pay, the UW Credit Union is offering various personal loan options.  Please see UW Credit Union Financial Resources Guide for additional information on loan options and other services offered. 

Financial services offered by the UW Credit Union that can help individuals manage their finances include:

* Confidential credit consultations

* Mortgage loan modification programs

* Financial education

* Loan payment extension programs

* Access to smaller dollar loans with low monthly payments

* Limited-term personal loans

Our UW Credit Union branch is located in the University Union, Room 201.  If you have any questions, please contact Muriea Jaeckels at or 1-800-533-6773 ext. 1801.

Volunteer Opportunities

In response to employee-generated suggestions as part of the campuswide “Quick Fix” campaign, the Human Resources Office has implemented “Quick Fix Initiative #99 – Facilitate volunteer service by employees.” HR created a web page which promotes volunteer opportunities for employees both on campus and in the community. At the HR homepage, see the Employee Quick Links column and click on the link “Volunteer Opportunities.” You’ll find links to resources in the community, such as the Volunteer Center of Brown County, and volunteer opportunities here at our University, such as helping the Institute for Learning in Retirement. You will also find a featured volunteer opportunity, as well as seven good reasons to volunteer!

Contact Human Resources at or 465-2390 with any questions or comments.

Professional Development Seminars

The Office of the Provost and Vice Chancellor for Academic Affairs, the Office of the Vice Chancellor for Business and Finance, and the Office of Human Resources and Affirmative Action are pleased to present two professional development seminars:

Surviving Difficult Conversations

Wednesday, July 28, 2010

8:30 a.m. to 4:00 p.m.


The Power of Real Colors®

Wednesday, August 4, 2010 or Wednesday, August 11, 2010

1:00 to 4:00 p.m. 

All UW-Green Bay employees are invited to attend.  Please view the flyer ( Colors and Difficult Conversations.pdf) for additional information, including a detailed description of both professional development opportunities. 

If you have any questions, please contact Human Resources.


Office of Human Resources, ES 107