Employee Appreciation Week was held May 8 – 12. The Employee Appreciation Week Work Group would like your feedback on the activites that were planned. Please take a couple of minutes to complete this short survey so that the work group can plan an even better event for next year.
In an effort to streamline and create a more cohesive document for employees, Human Resources has worked with Academic and University Staff Governance representatives over the past year to refine and create an updated Employee Handbook for all Academic and University Staff Employees. The updated UW-Green Bay Employee Handbook for Academic and University Staff contains helpful information for all employees, including referential policies, campus information, and various resources.
Please review and become familiar with the information contained within this handbook. Upon full review, please print, sign, and return a copy of the final page in this handbook- the Employee Acknowledgement to Human Resources. All employees are requested to complete this review and submit an employee handbook acknowledgement no later than Friday, June 23.
Thank you to all those who came out and participated in the activities for Employee Appreciation Week. Here are some photos from Team Building Thursday where we had fun Minute to Win It games and lots of other activities. Friday was Pickleball for all to enjoy. Please stop by our HR Facebook page to read the shoutouts that have been submitted throughout the week. Who knows, maybe there was one submitted about you! Thank you for making UWGB the best place to work. There is no UWGB without U!
A good leader creates a work environment in which people feel appreciated and motivated. When you recognize people effectively, you reinforce the actions and behaviors you want to see employees repeat, and promote an energized productive team! During Employee Appreciation Week, we encourage you take a moment and show your appreciation towards a fellow co-worker, supervisor, or other staff member. Here are some ideas:
For Employee Appreciation Week:
- Encourage all of your employees to take part in Employee Appreciation Week activities, including “Team Building Thursday”.
- Send an e-mail, give a card, or post a note on the door of your employees thanking them for their hard work and contributions to UW-Green Bay.
- Recognize employee achievements publicly, at a team meeting or on your department website.
- Call an employee to your office to thank them (don’t discuss any other issue).
- Bring treats or take your team out to lunch.
- Make a banner to hang in your office or decorate an office bulletin board in recognition of your employees.
- When you hear a positive remark about someone, repeat it to that person as soon as possible (Face-to-face is best, e-mail or voice mail are good in a pinch).
- Hold monthly team meetings to discuss ‘big-picture’ goals and ‘day-to-day’ projects. Evaluate a completed project and share what went well and what can be improved on. Acknowledge individual and team accomplishments.
- Empower your employees – ask them to lead a project, run a meeting, and represent your team on a committee or at an event. Give special assignments to people who show initiative.
- Look for opportunities for your employees to benefit from cross-training and professional development.
- Establish a place to display memos, posters, photos and so on, recognizing progress towards goals and thanking individuals for their help.
- Write a letter of praise recognizing specific contributions and accomplishments of your employees. Share it with their next level supervisor.
- Set achievable yet challenging goals for your team, measure progress, report results, and recognize their success.
- Listen. Great communicators listen more than they speak. They ask questions to draw out the knowledge and opinions of their team, and team members feel affirmed that their opinion matters and they are valued.
- Ask for employee’s ideas – even “pie in the sky” ideas. Instead of rejecting a new idea or approach, pause and consider the possibilities. Consider what might work rather than what won’t.
- Practice positive nonverbal behaviors that demonstrate appreciation, such as smiles or a handshake.
The University of Wisconsin System recently adopted UWS Administrative Policy 1032: Information Security: Awareness. This policy requires all employees to complete information security awareness training yearly. University employees have access to medium and high-risk data for themselves as well as others. Maintaining the security of that data from the continuous attack by hackers is a constant threat facing our employees.
As communicated via e-mail on 5/3/17, all Faculty and Staff are required to complete online training on Information Security Awareness by May 31, 2017. This training will provide employees with best practices on their role in protecting the university’s systems and data, and information on how to recognize the methods employed by hackers. The training will also provide information related to the UW-System information technology acceptable use policies. Training will take approximately ninety minutes and is self-paced, allowing you to come and go as you please until course completion.
Login information will be included in an e-mail from “University of Wisconsin-Green Bay” titled “UW-Green Bay Required Training: Information Security Awareness”.
Please contact Human Resources at email@example.com or (920) 465-2390 with any questions and/or to request a reasonable accommodation.
Name: Jay Rickaby
Position at UWGB: Facilities Maintenance Supervisor
How long have you been employed: Five + years
Brief history of employment with UWGB: I started in February 2012 as a Facilities Repair Worker-Advanced, and in 2015, I became the Supervisor.
Three words that describe you: Hard-worker, Creative, Dependable
Personal Interests: Playing with tools, building things, fixing things, gardening, fishing, movies, eating, being outdoors.
Random Facts/Interests: I live in an old granary barn with my wife, son, three dogs and 3 cats. We bought a 10 acre property in Brussels in November 2013 and moved into the barn. We been converting this barn into a home and are getting close to completion. On the property is an old log barn built around 1860 that we restored. Our next project is restoring the old Belgian 3 room stone house on the property. We also have a very large garden, grapes, berries, apple trees and other assorted fruit trees. We grow much of our own food and make apple cider.
- Are you messy or organized? Typically I am pretty organized.
- Describe what you were like at age 10? I liked to learn how things worked and liked watching builders. We were taught to work hard and I helped with building and chores around the home. I liked to fish and camp.
- If you could witness any historical event, what would you want to see? I would like to see what Green Bay looked like from the beginning of time every thousand years until the 1700’s and then see the changes every 10 years.
- If your house was burning down, what’s the one-non living thing you would save? Pictures.
- Least favorite food? Asparagus.
- Tell us a little bit about your family. I am married, 2 adult sons, 3 dogs and 3 cats. I am lucky to have my father yet and 2 brothers and 2 sisters.
- What advice would you give to recent new hires? Learn your way around. Ask questions and learn from experienced employees. Don’t be afraid to share ideas and offer suggestions. Be friendly.
- What are three career lessons you’ve learned thus far? Don’t be afraid to ask questions. Be honest. Be dependable and helpful.
- What aspect of your role do you enjoy the most? Great coworkers, good working conditions, weekends off (typically).
- What celebrity do people think you look like? We had an “old-time” picture taken once and I looked exactly like W.C. Fields.
- What did you want to be growing up? A heavy equipment operator. I would go and watch them work as a kid. My dad also worked on them and I got to ride on some.
- What is the first thing you would buy if you won the lottery? A vacation home in a warmer climate.
- What is your favorite meal? Buffets with a huge variety. Pizza.
- What one food do you wish had zero calories? Desserts!!
- What phobias do you have? Snakes.
- What is on your bucket list? Travel abroad.
ATTENTION SUPERVISORS OF STUDENT EMPLOYEES
This email contains information on:
- Student Rehire Process
- Important dates for graduating seniors and students not continuing
- Summer ACA hours limitations
- Federal Work Study balance reports
- Summer Work Study
- Posting a position in PRO
- Earnings Statements & W-2 Form
STUDENT REHIRE PROCESS
It’s time to have a conversation with your students about their plans to continue working for Summer 2017 and/or Academic Year 2017-2018. Student supervisors received their Student Rehire Spreadsheet on Monday, April 24. As a reminder, those spreadsheets are due back to Human Resources (firstname.lastname@example.org) by Friday, May 5, 2017.
GRADUATING OR STUDENTS NOT CONTINUING
The last day of work for graduating seniors and those not returning for the Fall Semester is May 12, 2017. This applies to all student employees, work study, or regular. If your student employee is graduating or will no longer be enrolled, you may have the option to hire them as a University Staff Temporary (UST) employee. All UST requests have to be approved by leadership before hire. Please contact Human Resources with any questions about this process.
If your student employee is graduating, HR will end their appointment. If your student employee is not returning for any reason besides graduation or their position is changing, please complete a Student Hourly Employment Form, select the appropriate action from the top dropdown (row 6), and complete the necessary information.
OTHER IMPORTANT DATES
July A Pay Period (June 25, 2017 – July 8, 2017): Student Hours Limit of 20 hours for these two weeks
Tuesday, September 5, 2017: First day of classes for the 2017 Fall Semester
SUMMER ACA HOURS LIMITATIONS
As a reminder, the Student Payroll Calendar outlines weekly hour limits. During summer break, starting with the May B pay period (5/14/17-5/27/17), departments may allow students to work up to 40 hours per week. As outlined on the calendar, the July A payroll (6/25/17-7/8/17) does have a weekly limit of 20 hours. Note that the 25-hour per week limit for the academic year resumes with the September A payroll period on 8/20/17.
These reports are sent bi-weekly via email to students with an FWS award. This email contains FWS amounts and balances. Ask your FWS student employee(s) to provide you with these emails as a way to monitor award balances. Monitoring FWS balances will assist you when scheduling hours and help avoid exceeding a student’s FWS award.
SUMMER WORK STUDY
Limited Work Study funding is available for students that complete a summer financial aid application at www.uwgb.edu/financial-aid/forms/summer.asp. Please note: Students do not need to be enrolled in summer courses to be eligible for Work Study funds; however, students must maintain adequate enrollment for Fall 2017. As always, changes in credit load may impact financial aid eligibility. Summer Work Study will begin on May 14, 2017.
ADVERTISING OPEN STUDENT POSITIONS
Open positions should be posted in the Phoenix Recruitment Online (PRO) site. Jobs can be submitted by completing an online form or by following the instructions found on the Student Employment website: http://www.uwgb.edu/student-employment/employers/post-pro.asp
EARNINGS STATEMENTS & W-2 FORM
Earnings statements are available to all current student employees through access to the My UWGB Portal at http://my.uwgb.edu and can be accessed at any time, from any computer that has an internet connection. To login, the student will need to select UW-Green Bay, and then enter their UW-Green Bay user ID and password. Access to the portal is tied to employment, thus, if employment ends, so will access to the portal.
2017 W-2 Forms will be sent to the student’s home address, and a copy will be available in the portal at the end of January 2018. Please have your students review their personal information on the portal. If the address listed is incorrect, please have your student change it in the portal. If you need further assistance, notify email@example.com before the end of the year.
- Student Employment Office (in Financial Aid) firstname.lastname@example.org
- Student employee concerns and questions
- Part-time student employment opportunities
- Off-campus employment through Work Study
- Human Resources email@example.com
- Student employment eligibility
- Appointment setup/details
- Employment paperwork
- My UWGB Portal access
- Payroll and Benefits firstname.lastname@example.org
- Timesheets and hours
- Payroll processing or earnings statements
To honor, recognize and show appreciation for all the wonderful work performed across campus, the Employee Appreciation Week Work Group has put together a week filled with recognition and fun!
All employees are encouraged to take part. Please review the list of activities below and don’t delay submitting your survey for entry into drawings for preferred parking and/or lunch with leadership!
Friday, May 5
Faculty and Staff Cookout 11:45 a.m. – 1:00 p.m. in the Kress Events Center East Gym. Program starts at 12:30 p.m. Winners anounced for the Preferred Parking and FREE Lunch with Leadership
All Week May 8-12
I Appreciate U! Social Media Shoutouts Send praise for your coworkers to email@example.com. Watch for posts to be shared anonymously on HR’s Facebook Page.
$10 Special – lunch and 3 holes at Shorewood (call x2118)
Preferred Parking for a day (3 names drawn for each day)
FREE Popcorn* Phoenix Club (with Faculty/Staff ID, 1 bag per person per day while supplies last)
Monday, May 8
Walk the Arboretum 12:00 noon led by Bobbie Webster Meet at the Arboretum Gateway Kiosk (just south of MAC hall). Should take about 30 minutes.
Tuesday, May 9
Hitch a Ride! 7:15 a.m. – 8:15 a.m. Golf cart rides driven by leadership from all parking lots to buildings
Lunch with Leadership (winners randomly selected and announced on Friday, May 5)
Wednesday, May 10
Get the Scoop! 11 a.m. – 1 p.m. While supplies last at the outdoor patio outside the Phoenix Rooms, FREE for Faculty and Staff, Students $1 (Flavors* include Butter Pecan, Caramel Collision, Chocolate Peanut Butter Swirl, Pirate’s Bounty)
Phoenix Bookstore Special Buy one, get one half off! (See store for exclusions)
Thursday, May 11
Casual Dress Day
Team Building Activities 11:45 a.m. – 1:15 p.m. on the Student Services Plaza – take a break and participate in activities with your co-workers. Minute to Win It games, Giant Checkers, Jenga, Connect Four and more!
Friday, May 12
Phoenix Friday! Wear your Phoenix Gear or green to show your Phoenix Pride.
Phoenix Bookstore Special Buy More, Save More! Spend $25 get $5 off, Spend $50 get $15 off, spend $100 get $35 off. (See store for exclusions)
Pickleball 11:30 a.m. – 1:00 p.m. Student Services Plaza
*Ice Cream and popcorn are funded by the University Staff Committee and the University Union
Thank you for all you do!
There is no UWGB without U!
UW-Green Bay Employee Appreciation Week Work Group Members
UW-Green Bay Employee Appreciation Week is an annual employee recognition event organized by Human Resources. If you have any questions, contact Julie Flenz at firstname.lastname@example.org.
April is Sexual Assault Awareness Month. At UW-Green Bay, students reported overall positive perceptions of the school climate in dealing with sexual harassment and working toward assault prevention, response and treatment, although University officials acknowledged that there is always room for improvement.
For more information on sexual assault prevention and treatment among the student population, please see the Inside UW-Green Bay News Article.
The University of Wisconsin System has adopted two policies that will govern the Acceptable Use for Information Technology Resources for our campus. All students, employees, and guests are bound by these policies:
- Policy on Use of University Information Technology Resources
- UW System Administrative Policy 1034: Information Security: Acceptable Use
These policies replace all previous campus acceptable use policies pertaining to the use of information technology resources. Additional communication will be forthcoming regarding required training and acknowledgement of these updated policies.