Our Spring 2017 Semester Room Change Event will take place Wednesday November 16th from 5-8pm in the lower level of the Community Center. Not sure how the Semester Room Change Event works? Well then you’ve come to the right place.
On November 7th, students who are aware of rooms that will be vacant for the Spring 2017 semester may begin reserving those rooms by navigating to this link and filling out the Qualtrics survey. The reservation Qualtrics survey will be available until 11:59pm on November 13th. After Nov 13th, we will not accept any reservations and any student wanting to switch rooms must just show up to the event. Students reserving rooms must understand that just because you fill out the survey, does not necessarily mean you will get that room.
On November 14th, the Office of Residence Life Assignments Coordinator, Dawn Abernathy, will go through the submitted reservations and send out e-mails notifying students if their reservation went through, or if the room they wanted is no longer available. If your reservation is approved, the e-mail will have a reservation form attached which you MUST BRING to the Room Change Event along with your STUDENT ID. If your room is unavailable, you will still receive an e-mail and are still encouraged to come to the Semester Room Change Event and see what rooms are available to you.
The actual Semester Room Change Event will take place on November 16th from 5-8pm. All students attending the event should check-in at the Student Mail room on the lower level of the Community Center. The first hour, 5-6pm, we will serve the students who have an approved room reservation and brought their ROOM CHANGE FORM and STUDENT ID to the lower level of the CC.
After 6pm, any rooms that are previously reserved and not claimed, will be released and may be taken by any other student. Any other students, who did not have a reserved room, can begin the room change process. Priority numbers will be issued beginning at 5pm and are issued on a first come, first served basis. Any students changing rooms at this event will still be charged the $50 room switching fee and any student wanting to change their rooming assignment MUST bring their STUDENT ID to the event, you CANNOT just know your student ID number.
REMINDER: Students who are not attending UWGB next semester or are student teaching outside of Brown County for the Spring 2017 semester should apply to cancel their housing assignment AS SOON AS POSSIBLE!
If you are unable to attend the room change event, you are not out of luck! On the room change form, there is a section for a proxy. A proxy is someone who you assign that is allowed to change your rooming assignment at the event. The proxy must bring the, already filled out, semester room change form with the proxy portion filled out as well and THEIR STUDENT ID. They are there to pick out the room for you, but they may not be able to call you during their session to ask you if the room they are choosing is alright so you must discuss with them exactly what you want.